Development Coordinator, Chicago

Title: Development Coordinator, Chicago

Reports To: Director of Development, Chicago

Location: Hybrid; Chicago, IL (1 - 3x/week + events)

Status: Full Time; Exempt (S2/B2)

Start Date: Immediately

Salary Range*: $52,000 - $57,000

Facing History & Ourselves is a global education non-profit organization. Facing History & Ourselves uses lessons of history to challenge teachers and their students to stand up to racism, antisemitism, and other forms of bigotry and hate.

The Development Coordinator is responsible for management and execution of operational and administrative support for the Chicago Development Team. Working closely with the Chicago Director of Development; Manager of Stewardship & Events, and Executive Director, along with the Chicago Program Director and program staff, this role will ensure timely data entry, maintenance, and report generation. They will also provide logistical and administrative support for fundraising, Advisory Board, communications, and donor and community events, including our annual Benefit. The Development Coordinator will act as a key member of the Development Team, preparing for weekly and quarterly meetings, researching both donors and prospects, distributing weekly financial reports, providing administrative support for our major gifts fundraising, assisting with special events, and keeping the team communication strong and consistent.

Who You Are: You are energetic, enthusiastic, and detail oriented. You are energized by a collaborative, hands-on environment and feel passionate about supporting the fundraising efforts of the Chicago team. You have strong multi tasking skills and are able to manage multiple priorities and projects simultaneously. You are a lifelong learner who is engaged with the themes and mission of Facing History. You value relationships - with the broader Facing History community of staff and supporters.

Who We Are: We are an experienced and professional Development team who care deeply about the mission and work of our organization. We are highly collaborative, both within our fundraising team, the Chicago program team, and across all geographies. We depend on clear communication, commitment to each other as a team, and positive energy.

Roles and Responsibilities

Database and Portfolio Management (35%)

• Manage data entry, report generation, and gift processing. Ensure Salesforce database records are up to date and accurate. Run, maintain and distribute weekly and quarterly reports for the team and as needed.

• Support regular meetings with the Chicago development team related to research, portfolio review, and moves management.

• In coordination with the Chicago Program Specialist and Program Director ensure the accurate data entry of potential new educator leads, conduct research and generate reports

Administration and Support (30%)

• Manage the Development Team’s calendar and timely communication regarding scheduling and schedule changes, meeting planning, and priority of tasks.

• Support preparation for weekly Development Team meetings and assist with note taking.

• Support the Development Team and Volunteer Leadership in scheduling of and preparation for donor meetings and other related donor contacts/events.

• Provide administrative support for development and office activities including mailings, development expense budget tracking, maintenance of files on the Google Drive.

• Provide administrative support to the Executive Director by helping to maintain their calendar, enter meeting notes, and expense tracking as needed.

• Support logistics for full Chicago team meetings and retreats.

Chicago Advisory Board & Committees (25%)

• Provide support to the Development Team around management of the Advisory Board by tracking meeting attendance, attending meetings, taking meeting minutes, and updating Salesforce.

• Lead all meeting logistics and assemble necessary materials.

• Maintain Advisory Board and Committee lists and coordinate annual update of Board member information.

• Support board communications planning and execution.

Events & Communications (10%)

• In coordination with the Manager of Stewardship & Events and the organization’s Special Events Team, support the planning and execution of all Chicago Development and Community events. Responsibilities include managing print and digital materials, tracking registrations and gifts, running and circulating reports, physical event set up, guest greeting, and supporting technical support for virtual and in person events.

• Ensure that all event information is accurately updated and tracked on the organizational calendar, the events database and each individual campaign in Salesforce.

• Perform other related duties as required by position

Essential Skills and Qualities:

Facing History understands that restrictive job requirements may exclude historically marginalized groups from applying to jobs for which they are qualified. We take an equitable and holistic screening approach. If you feel you have demonstrated experience and expertise relevant to perform this role, please don’t hesitate to apply!

• Minimum of 2+ years working in administrative, support-level position; preference for non-profit and event work.

• Interest in fundraising and donor moves management preferred.

• Strong familiarity and comfort with database management; Salesforce knowledge preferred.

• Ability to maintain focus, motivation and communication with others in a remote environment

• Ability to work individually and as a member of a team; flexibility

• Leads by example and models behaviors that are consistent with the company's values.

• Interest in, and ability to articulate the mission of Facing History & Ourselves.

• Creative energy, self-starting with strong attention to detail, oral and written communication skills, and the ability to organize and manage multiple assignments.

• Excellent computer skills, including experience with Zoom, Google Suite, MS Office and Canva

• Ability to lift 25+ pounds

Benefits Summary: In addition to meaningful and rewarding work, Facing History provides an excellent and competitive compensation and benefits package including medical with a fully employer-sponsored health reimbursement account (HRA), dental, vision, life & AD&D, long-term & short-term disability insurance, 403(b) retirement plan with a discretionary organizational contribution, generous paid time off, an employee assistance program, travel assistance plan, pre-tax commuter spending accounts, flexible spending accounts, voluntary Colonial Life group plans, robust wellness programs through aHealthyMe, an employee discounted marketplace through BenefitHub, weekly virtual yoga and meditation, 403(b) advisement, and a friendly work environment.

Facing History values a diverse workforce and an inclusive culture. We encourage applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status and record of arrest or conviction, or any other characteristic protected by applicable law. We are an Equal Employment Opportunity Employer.

Our Commitment to Inclusion. Our strength as an organization is directly tied to the diversity of our staff, leadership, educators, students, scholars, and volunteers. We strongly encourage each member of our community to be intentional and self-reflective in their attitudes toward others. This intentionality not only makes for a safer, happier, and more vibrant workplace, but it reflects the ethical framework of the content we produce for teachers and students. Our continued dedication to an inclusive work environment includes facilitating group learning journeys throughout the year and making space for optional employee resource groups. Together we show grace and support to ourselves and our colleagues so that we can all contribute in ways which are meaningful and rewarding.

Hybrid Work Model (For HQ): Facing History and Ourselves operates in a hybrid work model, allowing staff flexibility in both schedules and work locations. This particular position is Chicago based and requires 1-3 days of in office, in person work (event related.) Travel will be required.

*In the interest of transparency, fairness, and equity Facing History is now listing public facing salary bands. These bands are benchmarked to external market factors and our own internal pay structure. New hires, in most cases, can expect an offer between the minimum and midpoint of the band, commensurate with the position and relevant experience.