GRANT WRITER & ADMINISTRATOR

Job Title :

Grant Writer & Administrator

Department / Division :

Finance

Location : Administration

FLSA Status :

Exempt - Non-Represented

Salary Range : 72,700 – $90,900

JOB SUMMARY

Research, recommend, apply and manage new transit grants for MCTS based upon agency priorities. Work collaboratively with various departments to gather narratives, ideas and necessary information for proper grant applications, reporting and management. Act as a liaison to Milwaukee County Department of Transportation (MCDOT) to gather information on existing State & Federal grants and available balances. Provide recommendations to Management on statuses and usage of grant funding. This position reports to the Chief Financial Officer (CFO).

ESSENTIAL FUNCTIONS

Grant Research & Identification

Conduct internal and external research to identify funding opportunities with government agencies and other entities as available.

Research and recommend opportunities for joint applications which benefit the region through partnerships with other local agencies.

Attend conferences and community events to gather information on opportunities and establish strong relationships with area partners.

Meet with funders and staff to discuss funding opportunities.

Coordinate with Executive and Strategic Planning groups on key focus areas, looking for funding opportunities which further the plan. Prioritize key funding areas established by maintenance. Initial areas will include capital, safety, Transit Asset Management (TAM), Micro-transit and State of Good Repair.

Register with FTA and other appropriate services for grant notifications and monitor for new opportunities.

Research legal entity status of MCTS and Milwaukee County and make recommendations on appropriate pathways for application materials.

Proposal Development

Coordinates with internal teams to gather necessary information and data and discuss program outcomes and budgets; develops and writes compelling grant proposals and submits applications.

Gather data on MCTS and region to develop strong grant applications including impacts on population, pollution, transit trends, and other statistical points as appropriate.

Leads grant proposal development and submission, preparing and organizing materials for proposals and submitting and monitoring grant applications.

Draft proposals, LOI’s, grant application narratives, and budgets and collaborate to finalize with program staff, finance and Executive leadership.

Track and monitor revenue goals for grants and provide financial updates to CFO.

Grant Administration & Reporting

Oversees the administration of awarded grants, ensuring compliance with grant terms and conditions; tracks and monitor grant budgets, expenditures and reporting requirements with assistance of Accounting team.

Maintain central list of past, present, and prospective grants, including applicable dates, amount awarded / expended / remaining, and proposal focus.

Maintain grant compliance and reporting, including outcome measurement and grant budgets, taking responsibility for meeting high standards of effectiveness, timeliness and completeness.

Research and review grant guidelines including federal circulars to inform and update Finance and other departments on allowable costs and other pertinent grant rules.

Update Director of Procurement on new awards which impact upcoming procurement needs.

Coordinate with Finance department and Milwaukee County DOT on awarded grants, process for billings, drawdowns and close outs.

Manage pre- and post award processes for new grants, manage interim reporting process, and assist in grant closeouts, meeting all set deadlines.

Maintain library of grant support documents including resumes, bios, forms, lists, bylaws and other commonly requested documents.

Monitor and meet all funder deadlines.

Additional Responsibilities

Assist in Request for Proposal (RFP) panels as needed.

Represents MCTS in a professional manner and promote MCTS within the community.

Perform other duties as required.

QUALIFICATIONS

Three (3) years' experience in fundraising, grant writing or grants management.

Bachelor's Degree in related field. Five (5) years’ experience in fundraising, grant writing or grants management may be considered in lieu of degree requirement.

Demonstrated interest in the mission, vision and values of MCTS.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of the basic concepts related to fundraising and grant management.

Understanding of best practices and methods to achieve revenue goals, overall grant-based donor strategies, and effective communication of the mission.

Familiarity and experience working with national, govt and Milwaukee funders.

Excellent verbal and written communication skills.

Exceptional level of organizational and project management skills, with strong attention to detail and to meeting deadlines.

Detail oriented with strong strategic planning and organization skills.

Demonstrated analytical and persuasive writing skills experience as well as superior editing skills, including ability to convey complex information in a clear manner to a diverse audience.

Strong administrative skills and self-motivated with the ability to set priorities and manage multiple tasks under minimal supervision in an effective and efficient manner.

Intermediate to expert skills in Microsoft Office Suite.

Ability to work with confidential data and maintain the same.

Ability to work independently and as part of a team, and to be flexible within a dynamic work environment.

Ability to manage multiple projects, timelines and teams effectively.

Ability to collaborate with diverse teams of staff and stakeholders.

PHYSICAL REQUIREMENTS AND ENVIRONMENTAL FACTORS

Work is frequently conducted office or sometimes may be in shop environment.

Physical requirements are those described light work exerting up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and / or a negligible amount of force constantly having to move objects.

DISCLAIMER STATEMENT

The above are general requirements that must be met for consideration. They are not intended to be an exhaustive list of job qualifications or job duties.

Milwaukee Transport Services Inc. (Milwaukee County Transit System) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age; military status, status as a qualified individual with a disability or any other characteristic protected by law.

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