Administration Assistant

Role and Responsibilities

• Answers a multi-line phone and accurately transfers calls to the appropriate party.
• Processes payroll with piece rate calculations.
• Responsible for ensuring the timely pickup and delivery of office mail including special handling and internal mail processes.
• Prepares quotes for Sales department.
• Manages vehicle licensing Certificates of Insurance for contractors and locations employee attendance.
• Maintain and order copy paper toner and other office supplies for location as well as distribution.
• Assist with special projects as directed.
• Light filing typing and invoicing as needed .

Qualifications

• 2 years office and administrative experience required.
• Ability to interface well with various levels of employees within the company.
• Communicate effectively and professionally with customers and external contacts inside and outside the organization.
• Proficient in MS Office products including Word Excel Access and Power Point; ability to design graphs and reports.
• Ability and willingness to become familiar with various product lines.
• Accurately handle multiple tasks simultaneously.
• Exceptional organizational skills required.
• Ability to meet designated deadlines.

Education

• High School diploma required.