Facilities Manager

Job Description

Schedule: Monday - Friday 7 am to 3 pm

Salary: High $85,000 to High $95,000 / year depending on experience

The Facilities Operations Manager will plan, direct and coordinate the activities associated with the operation and maintenance of all properties (including buildings and grounds) within Vinfen's portfolio. The Facilities Operations Manager will work with staff of skilled, semi-skilled and unskilled trade personnel to enhance value and appearance of all Vinfen owned and/or leased commercial and residential sites.

Other responsibilities include:

• Direct and manage the activities of Facilities staff and outside vendors. Utilize staff with the goal of optimizing efficiency and achieving operational and financial goals.
• Manage the 24-hour facilities help desk and Corrigo system and provide periodic reports to the field concerning quality and timeliness of work performed and suggestions for improvements.
• Work with the Housing Inspection Manager to develop and monitor procedures for the inspection of all buildings.
• Work with Accounting and Leasing Departments to maintain and update where needed all repair and maintenance-related files.
• With an emphasis on cost containment, develop prudent procurement practices.
• Conduct regular audits of all Facilities Department vendors to ensure quality of work.
• In conjunction with program operations, develop annual repair and maintenance budgets for each site.
• Assist in the development of strategic planning for the Real Estate Department.
• Oversee the coordination of space allocation and layouts for 950 Cambridge Street and other administrative buildings.
• Oversee and direct Help Desk response to maintenance, construction, life safety, facilities' equipment use and safety practices, and all facets of local, state, federal, energy conservation, environmental and ADA compliance.
• Manage on-call personnel and procedures for emergency and routine service requirements.
• Generate and approve APVs (Accounts Payable Vouchers) for Facilities Department.
• Generate letters to 3rd party landlords advising of property inspection results.
• Perform other duties, as assigned.

Response to Covid-19

Our response to promote safety during the coronavirus includes:

• Hiring process conducted via virtual and phone interviews
• Virtual New Employee Orientation
• Increased sanitation measures in all programs and group homes
• PPE provided to all positions working closely with others

Why Vinfen?

We are committed to you! We offer great training, great benefits, career growth and job security!

• Medical, Dental and Vision Insurance for employees working 30 hours or more
• 15 days of Vacation, 12 Paid Holidays, 10 Sick Days and 3 Personal Days per year (for employees scheduled for 20 hours or more)
• Education Assistance and Tuition Remission Programs as well as innovative Student Loan Payment Programs. Employment with Vinfen counts toward your Public Student Loan Forgiveness eligibility
• Professional Development programs including year-round online training courses and opportunities to earn CEUs
• Retirement savings programs, including a fully funded, employer sponsored retirement plan and an employee funded 403 (b) plan
• Company paid Life, Accidental Death & Dismemberment and Long-Term Disability Insurance
• Voluntary Term, Whole Life, Accident and Critical Care Insurance
• Flexible Spending Reimbursement Accounts (Health and Dependent care)
• $500 -- $1,000+ Employee Referral Bonuses with no annual cap!
• Other generous benefits including discounted memberships, access to wellness programs and more!

About Us

Founded in 1977, for over 40 years Vinfen has been a leading nonprofit human services organization that "transforms lives" by building the capacity of individuals, families, organizations and communities to learn, thrive and achieve their goals. Vinfen supports thousands of adolescents and adults with psychiatric, developmental and behavioral disabilities at more than 200 sites with over 3,000 employees in eastern Massachusetts and Connecticut.

My Vinfen. My Community. My Job.

Vinfen is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Requirements

• Minimum of four years' experience, of which at least two must be in a supervisory capacity.
• High school diploma or equivalent required. Bachelor's degree strongly preferred. In some instances, experience may be substituted for academic training.
• Driving is a requirement for this position using either a Vinfen van or personal vehicle. A valid driver's license must be presented at the time of employment. Incumbents must be at least 21 years of age, have maintained a valid US driver's license for at least one year, and must be able to pass a driver's screening background check, which is subject to annual checks. A safe driving record must be maintained. If using a personal vehicle, you must possess and maintain adequate insurance.
• OSHA 10- hours construction training within 6 months of hire
• Ability to read and interpret documents such as safety manuals, operating and maintenance instructions, and procedure manuals
• Excellent communication (written and verbal) and interpersonal skills
• Ability to work in a professional and confidential capacity
• Ability to manage relationships with outside vendors
• Must be able to pass a CORI, driving record, reference, educational and professional licensure check as well as a multi-state background check.

Driving Requirements

Drivers License check and vehicle access required