Executive Assistant

Executive Assistant

Omniscient Digital is an organic growth agency that partners with ambitious B2B SaaS companies like SAP, Adobe, Loom, and Hotjar to turn SEO and content into growth engines.

About This Role

We're hiring an Executive Assistant to keep our business running smoothly across operations, sales, and client delivery. You'll be embedded in the systems that power our work and play a key role in making sure nothing slips through the cracks.

You'll handle core administrative tasks, help build repeatable processes, and support leadership as the business scales, while always looking for ways to make the organization more efficient with AI and automation. The role touches every part of the company, including marketing, sales, recruiting, and client success.

This is a great opportunity for someone organized, proactive, loves tinkering with tools to find better ways of doing things, and early in their career who's eager to grow. You'll gain exposure to all sides of the business while developing the skills to take on bigger responsibilities over time.

If you thrive on structure, love problem-solving, and want to be part of a fast-moving agency that values autonomy and ownership, read on.

We require this role to overlap at least 4 hours with US Eastern Time and ideally have working hours of 9am to 5pm ET.

Your Responsibilities

Your job as the Operations & Administrative Assistant will include, but won't be limited to :

Project Management & Operations

• Follow up on meetings and add tasks to our project management tool
• Monitor Asana for overdue tasks or blockers and flag the appropriate team member
• Follow up on incomplete time sheets from team members
• Build monthly time tracking reports for leadership to understand team capacity and hiring needs
• Build custom GPTs to enable client teams to streamline their work and research
• Build SOPs for repeatable administrative tasks

Content & Editorial Support

Sales & Marketing

Recruitment & People Ops

Who You Are

Why You Should Work With Us

We're here to help you do great work and grow personally and professionally.

Ready to apply?

Keep scrolling to submit your information. We're excited to meet you!

Omniscient Digital is an equal opportunity employer. We ensure equal opportunity and all candidates are considered without regard to race, color, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, physical or mental disability, veteran status, or any other legally protected characteristics.

Omniscient Digital is an organic growth agency that partners with ambitious B2B SaaS companies like SAP, Adobe, Loom, and Hotjar to turn SEO and content into growth engines.

We pride ourselves on being lean, agile, and experimental. Our team thrives on R&D and innovation, always exploring the smartest ways to deliver exceptional results. We believe in a culture of building and shipping whether it's client deliverables, new services, or internal tools that keep us ahead of the game.

If you're looking for a role where you'll tackle challenging problems, work with ambitious brands, and help shape the future of organic growth, let's talk.

Learn about the principles that drive how we work and build a company.

By submitting your application, you agree that Omniscient Digital may collect your personal data for recruiting, global organization planning, and related purposes. Omniscient Digital's Privacy Policy explains what personal information we may process, where we may process your personal information, our purposes for processing your personal information, and the rights you can exercise over Omniscient Digital's use of your personal information.