Stem Cell Program Assistant

Essential Duties

• The BSCR Program Assistant will support the CIRM-funded Bridges to Stem Cell Research (BSCR) program operations as needed.
• Gathers and shares important details, tracks progress, and follows up to make sure students and institutions meet critical deadlines.
• Routine Activities include checking email accounts, organizing files and records, and updating shared tracking sheets.
• Facilitates Community Building by staying in touch with students through the respective program and beyond, and keeping the students updated on the planned activities, work and events.
• Helps prepare official agreements (MOUs) with partnering internship sites for the two programs.
• Collect, verify, and submit stipend and appointment forms to ensure students are paid and officially listed on the CIRM portal.
• Assist with enrollment of students in both programs for both spring and fall semesters.
• Update applications, organize interviews, and helps launch the new cohort by confirming agreements, registering students, and ensuring training requirements are met.
• Financial responsibilities include payments to students, internship sites, and vendors while keeping track of reimbursements and contracts.
• The CIRM-funded programs host two annual symposia and one seminar per semester. The Assistant will schedule room reservations, coordinate advertising materials, print interns’ posters, coordinate catering, and payment of guest honoraria.
• Assist students presenting in conferences with reimbursement paperwork, collect and compile data for the annual reports, and manage end-of-internship forms and evaluations.
• Other duties as assigned.

Qualifications

EDUCATION :

PHYSICAL DEMANDS :

Prolonged sitting in front of computer. Listening and talking for extended periods. May have to carry 10-15 pounds of course materials.