Office Assistant

Office Assistant

We are looking for a motivated and detail-oriented Office Assistant to support the daily operations of our office in Hoboken, New Jersey. This role combines administrative, facilities, and executive support tasks, offering a dynamic work environment across two locations within the same building. As this is a long-term contract position, it is ideal for someone who thrives in a hands-on role and enjoys engaging in a variety of responsibilities.

Responsibilities :

• Coordinate and manage office schedules, meetings, and appointments to ensure smooth daily operations.
• Provide administrative support by handling correspondence, documentation, and data entry tasks.
• Assist with facility management tasks, including maintaining office supplies and ensuring a well-organized workspace.
• Support executives by preparing reports, presentations, and handling other ad hoc tasks as required.
• Act as a point of contact for internal and external stakeholders, addressing inquiries and resolving issues promptly.
• Monitor and manage calendars, ensuring timely scheduling and efficient prioritization.
• Organize and oversee logistics for meetings and events held within the office.
• Maintain confidentiality and professionalism while handling sensitive information.
• Collaborate with team members to streamline processes and improve overall office efficiency.
• Conduct regular checks to ensure the office environment remains functional and well-maintained.

Requirements :