Administrative Supervisor

Why Victor?

• Learning Organization: Victor provides the best training for new grads and clinicians looking to begin their career!
• Leadership Development: Victor provides employees leadership training and promotes within! Many of our executive leadership team have been promoted from entry-level positions!
• Reimbursements: Victor provides reimbursements for license registration fees, CEUs, travel, internet/cell phone usage and more!
• Loan Forgiveness: Victor employees can apply for Public Service Loan Forgiveness!

Job Summary:

Under the direction of the Administrative Manager, the Administrative Supervisor is responsible for providing office support services at the assigned site(s).

Essential Functions:

1. Partners with site leadership to provide administrative support in alignment with Agency standards.
2. Supervises, directs and develops the administrative associates assigned to the site.
3. Communicates effectively with appropriate site personnel in a professional manner regarding assigned tasks that integrate with site processes.
4. Leads site-based administrative team to ensure timely and accurate completion of tasks and projects as assigned.
5. Leads site-based implementation of new or modified administrative processes to ensure alignment with regional and Agency standards.
6. Oversees implementation and maintenance of program accounting system, systems for controlling incoming and outgoing written communications, data collection and comprehensive records management.
7. Provides oversight and support for the following: a) Manage site needs, b) On-site technical support to all staff, c) Payroll processing, d) Manages psychiatric department needs.
8. Administrative functions (if assigned to Administrative Office).

Minimum Required Education and Experience:

1. High School or general education degree (GED).
2. Must have two years of previous administrative support experience in a similar role.
3. Effective verbal and written communication skills.
4. Proficient in all Microsoft products.

Position/Program Requirements:

1. Must possess a valid California driver's license, personal automobile insurance and driving record that meets the standards outlined in the Agency’s Personnel Policy: Motor Vehicle Operating Standards.
2. Must be physically and mentally fit in accordance with the Agency’s Personnel Policy: Physical Fitness Standards and Examinations. Must be willing to complete a Tuberculosis (TB) test and drug screening test.
3. Must complete a personal background investigation conducted by the State of California.

Physical Requirements:

1. Have an adequate range of body motion and mobility to work in a residential, office or outdoor environment including standing and walking (even and uneven surfaces), alternating between standing and sitting for extended periods of time, bending, kneeling, twisting, reaching balancing and occasional carrying and lifting up to 25 pounds occasionally, and up to 10 pounds frequently.
2. Must be able to sit for prolonged periods of time in a vehicle for traveling to recreational activities, home visits, DCFS and court locations which may be up to 100 miles driving distance.

Pay Range: $27.09 - $37.25 (actual salary is dependent on verification of applicable experience)

Additional $1.00 - $3.00 per hour for Education

Additional $1.92 per hour for Bilingual in Spanish

BENEFITS:

• Low-cost Medical, Dental and Vision
• Life Insurance plan for employee and family
• 8 Paid Holidays, PTO and Sick pay
• Retirement Savings Plan (403B)
• 100% Employer Funded Retirement Plan
• Employee Assistance Program
• Mileage Reimbursement
• Working Advantage Discount Program
• Verizon Wireless Discount
• Tuition Assistance
• Employee Referral Bonus Program
• Wellness Benefit

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

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