Contracts/Legal Administrator

Publicis Re:Sources is the backbone of Publicis Groupe, the world’s most valuable agency group. We are the only full-service, end-to-end shared service organization in the industry, enabling Groupe agencies to do what they do best: innovate and transform for their clients.

Formed in 1998 as a small team to service a few Publicis Groupe firms, Publicis Re:Sources has grown to 5,000+ employees in over 66 countries. We provide technology solutions and business services including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management.

We continually transform to keep pace with our ever-changing communications industry and thrive on a spirit of innovation felt around the globe. Learn more about Publicis Re:Sources and the Publicis Groupe agencies we support at http://www.publicisresources.com/.

The Publicis Re:Sources Guiding Principles define who we are and what we stand for. They reflect the mindset and behaviors that shape how we work, how we support one another, and how we drive progress together.

• People First, Driving Success Together
• Problem Solving Mindset
• Respect Each Other
• Partner and Collaborate as One Team
• Commit to Quality and Standards
• Innovate and Embrace the Future
  

The Legal Department seeks a talented, self-starting Contracts/Legal Administrator to join its team. Publicis Groupe is one of the largest advertising networks in the world, and the individual hired into this role will assist in-house attorneys with review, drafting and management of basic contracts, work directly with attorneys, client teams and creative and media departments to manage legal services, and review advertising and promotional materials to identify, communicate and help resolve clearance issues before production. The Contracts/Legal Administrator will work primarily with the agencies within Publicis Digital Experience, a division of Publicis Groupe specializing in digital media and content in the advertising, marketing and commerce space.

The candidate’s primary responsibilities will include:

• Assist attorneys in the review and negotiation of basic legal agreements (confidentiality agreements, vendor agreements, licenses, etc.).
  
• Draft and circulate contract summaries and assist in managing contracts.
• Assist with litigation matters and department projects.
• Review advertising and promotional materials for clearance issues and assist in resolution of issues.
• Some general administrative tasks that may include organizing clearance, contract and general department files.
  

The ideal candidate will have experience working in – and must thrive on – a fast-paced, fluid and collaborative corporate culture. Demonstrated success working in a high-performing, business results-driven legal team and directly advising clients is also a must. Occasional travel within the U.S. and Canada may be required.

The Contracts/Legal Administrator will report to a lawyer on the legal team, and will work closely with multiple members of the legal team.

Education:

• Bachelor's Degree

Experience:

• Minimum of 2 years related experience

Skills:

• Excellent reading and comprehension ability, with superior verbal and written communication skills.
• Strong organizational and interpersonal skills, including ability to work effectively within a globally-distributed team and fast-paced business environment.
• Detail-oriented with an analytical mind.
• Capable of managing a variety of projects simultaneously, yet flexible in meeting/handling multiple and changing priorities.
• Team player.
• Prior experience in contract administration and the advertising industry generally helpful.
• Proficient in Microsoft Word, Excel and PowerPoint

All your information will be kept confidential according to EEO guidelines.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) currently in this position. Employee(s) will be required to follow any other job related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.

This document does not create an employment contract, implied or otherwise, other than an "at-will" relations.

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