Residency Program Coordinator

Job Summary and Responsibilities

As a Program Coordinator Professional, you will provide essential management and oversight for graduate medical education (GME) programs, ensuring continued accreditation and operational excellence. You will serve as the administrative leader, partnering with program directors to maintain compliance and institutional standards. With oversight and direction from the Academic Affairs Office and Program Director(s), the GME Program Administrator is responsible for the coordination and administration of the assigned ACGME accredited residency / fellowship training program(s). Primary focus is on organizing and overseeing the daily operations and activities of the program(s) and assisting Program Director(s) in ensuring that the program(s) is in full compliance with all internally and externally relevant policies, procedures, regulations, requirements and professional standards.

Every day you will independently manage program operations, including scheduling, curriculum support, and adherence to accreditation requirements. You will actively engage in administrative, financial, and logistical planning to ensure seamless program function and trainee support.

To be successful in this role, you will demonstrate a comprehensive understanding of GME accreditation policies, strong organizational skills, and a high degree of initiative and independent judgment. Your ability to effectively manage diverse programmatic activities and communicate with all stakeholders will be paramount to fulfilling the organization's mission.

• Manages the ACGME Common Program and ACGME Sub-Specialty Training Program accreditation requirements, policies and procedures associated with the non-clinical requirements.
• Collaborates with program director on ACGME clinical requirements by implementing directives, documentation, and communication necessary to meet the accrediting body requirements and provide necessary reports and data for program director’s oversight responsibilities.
• Creates initial reporting responses for program directors review on trainees’ clinical and scholarly activities.
• Advises on data deficiency points and suggests recommendations for program improvements in both clinical and non-clinical areas.
• Oversees and ensures strict compliance of accreditation standards and reporting cycles.
• Ensures executed Program Letters of Agreement (PLAs) are in place between the program and each participating site providing a required assignment in the training program.
• Manages the training academic year life cycle from recruitment to graduation for each program and each trainee individually. Assists with necessary modifications to training schedule as needed.
• Manages all schedules associated with program accreditation cycle (PECs, CCCS, program evaluations) trainees training cycles (PTO, block, rotator, call), and etc.
• Maintains individual trainees ACGME compliance requirements : rotation schedules & duty hours, formative & summative evaluations, tracking, and updating internal and external databases.

Job Requirements

Required

Preferred

Where You'll Work

Barrow Neurological Institute at Dignity Health St. Joseph’s Hospital and Medical Center in Phoenix, Arizona is an international leader in the treatment, research, and education of brain and spinal diseases, conditions, and injuries. Led by , one of the world’s top neurosurgeons, the Institute is one of the busiest centers for neurology and neurosurgery in the United States.

Continuing a legacy of excellence that started with the Institute’s opening in 1962, each year, Barrow physicians and specialists treat more than 75,000 patients, and its surgeons perform more than 6,500 brain, spine, head, and neck surgeries. Because of the Institute’s high volume, Barrow subspecialized physicians and clinicians are familiar with the rarest and most challenging conditions. It’s not uncommon for patients from around the globe to travel to Barrow for treatment.