Administrative Assistant-Mailroom

POSITION TITLE : Administrative Assistant – Mailroom at the Jail

GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES :

• Provides administrative support in all functions of the Mailroom at the Nashua Street Jail; and
• Performs related work and duties as required.

SUPERVISION RECEIVED :

Works under the direct supervision of the Assistant Deputy Superintendent of Program Services at the Jail.

DUTIES AND RESPONSIBILITIES :

1. Receives all mail sent to the Suffolk County Sheriff’s Department, Nashua Street Jail;

2. Ensures proper disbursement of all administrative mail to the appropriate divisions of the Department;

3. Processes all mail in accordance with current policies, procedures and standards of the Department;

4. Searches all mail for contraband and reports findings to the Assistant Deputy Superintendent of Program Services;

5. Processes, copies and records all inmate regular mail;

6. Processes, copies and records all inmate legal mail;

7. Processes, copies, records and distributes all inmate monies received;

8. Returns all mishandled mail;

9. Reviews all inmate digital mail to ensure compliance with department policy

10. Responsible for ensuring that any and all employees who may be assigned to the Mailroom are properly apprised of mailroom policy, procedure and standards; and

11. Performs such other duties and assignments as the Sheriff or designee may request from time to time.

QUALIFICATIONS :

ESSENTIAL FUNCTIONS :

MINIMUM PHYSICAL REQUIREMENTS FOR ESSENTIAL FUNCTIONS :