Program Administrative Aide

PAY RATE: $ HOURLY

The Salvation Army MISSION STATEMENT:

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the Gospel of Jesus Christ and to meet human needs in His name without discrimination.

JOB SUMMARY:

The Program Administrative Aide provides administrative, program, intake, and financial support to the San Francisco Adult Rehabilitation Center. This position supports front office operations, beneficiary records management, intake coordination, case conference preparation, and routine accounting functions, ensuring accurate recordkeeping, internal controls, and compliance with established Salvation Army and THQ Finance Department procedures while supporting the daily operations.

ESSENTIAL JOB DUTIES:

• Provide clerical and administrative support to the Program Dept including reception coverage, correspondence, scheduling, telephone support, record maintenance, and coordination of front office operations.
• Prepare, maintain, and secure beneficiary files and electronic databases; track file usage; prepare schedules, rosters, certificates, reports, and documentation related to program activities, case conferences, reviews, and graduations.
• Support case conferences and staff meetings through document preparation, agenda coordination, attendance, and accurate minute-taking; process discharge summaries and transmit required information.
• Assist with intake functions including application processing, required database checks, badge preparation, supervision of observed urinalysis for same-gender applicants when required, and coverage during staff absences.
• Operate and maintain office equipment; prepare work orders, supply orders, and service requests to support daily office operations.
• Perform routine accounting and financial support functions, including invoice processing, petty cash, miscellaneous income, beneficiary accounting records, food stamp controls, and bi-weekly payroll processing.
• Maintain control logs and secure handling of financial instruments and access, including food stamps, canteen cards, gratuities, credit cards, membership cards, and safe combinations.
• Perform other related program or administrative duties as assigned.

QUALIFICATIONS:

• Competency in MS Office, databases and accounting software
• Accuracy and attention to detail
• Ability to perform filing and record keeping tasks
• Data entry and word processing skills
• Well organized
• High School diploma
• Associates degree or relevant certification is a plus
• California Drivers License
• Ability to maintain strict confidentiality and adhere to all HIPAA (or relevant privacy) regulations, Salvation Army policies, and applicable laws.
• Strong interpersonal, verbal, and written communication skills.

PHYSICAL REQUIREMENTS:

• Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis.
• Ability to grasp, push, pull objects such as files, file cabinet drawers, and other office equipment.
• Ability to communicate clearly on the telephone.
• Ability to lift up to 25 lbs.
• Ability to perform various repetitive motion tasks