Part Time Office Assistant

Job Description

Job Description

We are looking for a dedicated and organized Part Time Office Assistant to join our team in Webster, New York. In this long-term contract position, you will play a crucial role in ensuring smooth day-to-day office operations while providing excellent service to clients and colleagues. This opportunity is ideal for someone who thrives in a dynamic environment and is passionate about administrative work.

Responsibilities :

• Welcome and assist clients upon arrival, ensuring a positive and attentive experience.
• Update and maintain client records accurately and securely.
• Handle incoming phone calls, providing helpful responses and routing calls as necessary.
• Scan and organize documents to ensure efficient recordkeeping.
• Perform general clerical tasks such as filing, data entry, and maintaining office supplies.
• Support the team in various administrative duties to ensure operational efficiency.
• Maintain a clean and organized reception area.
• Assist with scheduling appointments and managing calendars.
• Collaborate with colleagues to address client inquiries and provide solutions.
• Previous experience in receptionist or administrative roles is preferred.
• Proficiency in scanning and managing documents electronically.
• Strong communication skills, both verbal and written, to handle client interactions and phone calls.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Familiarity with basic office equipment and software programs.
• Attention to detail and a high degree of accuracy in recordkeeping.
• A detail-oriented and welcoming demeanor to interact effectively with clients.
• Strong organizational skills to manage multiple responsibilities efficiently.