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Purchasing Coordinator
Purchasing CoordinatorCORT • Everett, Washington
Purchasing Coordinator

Purchasing Coordinator

CORT • Everett, Washington
[job_card.variable_days_ago]
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  • [job_card.full_time]
[job_card.job_description]

Overview

The Purchasing Coordinator plays a critical administrative and operational support role for both the Purchasing and Marketing functions within CORT Party Rental. This role is primarily administrative and systems‑based, focused on purchase order processing, ERP data accuracy, documentation management, and vendor coordination.

What this role is / is not

Is : ERP workflows, documentation, vendor coordination, item data accuracy

Is not : Social media, brand / creative strategy, procurement negotiation authority

Pay : $28-$32 / hour depending on experience

Schedule : Typical schedule is Monday through Friday 8am-5pm with occasional Saturdays depending on business needs. This is an in office position.

What We Offer

  • Hourly pay rate; weekly pay; paid training; 40 hours / week with overtime opportunities
  • Promote from within culture
  • Comprehensive health insurance (medical, dental, vision) available within 30 days or less
  • 401(k) retirement plan with company match
  • Paid vacation, sick days, and holidays
  • Company-paid disability and life insurance
  • Tuition reimbursement
  • Employee discounts and perks

Responsibilities

  • Create, issue, and update purchase orders for replenishment items including linens, dishware, furniture parts, consumables, packaging supplies, and more related items.
  • Verify vendor pricing, lead times, MOQs, pack sizes, and shipping terms; document PO changes and ensure accuracy in POR.
  • Coordinate daily communication with vendors regarding confirmations, ASNs, ETAs, backorders, partials, and substitutions.
  • Track inbound shipments, provide receiving teams with pre-alerts, packing lists, and any special handling instructions.
  • Support buyers with quote comparisons, sample tracking, new product testing coordination and first-order setup.
  • Support inventory control with stock level monitoring, reorder point updates and replenishment reporting.
  • Ensure POR item and purchasing processes follow internal BDPs; recommend updates as workflows evolve.
  • Assist the marketing team with various tasks including : assisting with showroom merchandising projects, maintaining multiple image libraries, organizing marketing collateral and supporting email campaigns.

    • Qualifications

  • High School diploma / GED required. Bachelor's degree in Business, Supply Chain, Operations, Marketing or a related field preferred.
  • 2-4 years of experience in purchasing coordination, inventory management, accounts payable support, or operations experience within a fast-paced environment preferred.
  • Working knowledge of enterprise software or purchasing systems (Point of Rental [POR] or similar), including setup, data maintenance, reporting and cross-functional process support.
  • Experience maintaining organized product files, item records, images and documentation with a high level of accuracy and attention to detail.
  • Hands on experience with Adobe Creative Suite, photo editing software, or digital asset management platforms is a plus.
  • Tech-savvy and comfortable learning new systems and tools quickly; must be fluent in all applications within Microsoft 365.
  • Event rental or hospitality industry experience a plus.
  • Ability to sit for extended periods at a time while working at computer and lift products weighing up to 50 pounds with assistance.
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