Program Coordinator

Position Summary

The Department of Pediatrics is seeking a Program Coordinator to join our team in a full-time position to work within the Office of Medical Education, Development & Inclusion. Columbia University Irving Medical Center’s Department of Pediatrics is a world leader in providing care for children. Our mission areas include Healthcare, Education and Research. We offer care for our patients in over 25 specialty areas as well as individualized care for complex cases. Our Residency, Fellowship and Graduate programs are among the best in the Nation. Our Clinical, Translational and Basic Science research features collaborations across specialties and stretches from the bench to bedside. This position will support the department by providing administrative support to our Pediatric Residency Program. The administrative team, consisting of the Medical Education Manager, Program Coordinator and Administrative Assistant works closely with the Program Director and interface with governing educational agencies (The ACGME, AAP, ABP, AAMC) to ensure outstanding educational experiences and accurate tracking and reporting of individual and program outcomes.

At CUIMC, we are leaders in teaching, research, and patient care and are proud of the service and support we provide to our community. Columbia University offers a range of benefits to help you, and your dependents stay healthy, build long-term financial security, meet educational and professional goals, and more. Explore your options for , , , and .

Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process.

Responsibilities

The program coordinator’s responsibility is for the day-to-day administration of the pediatric residency and fellowship training programs. The program coordinator assists the Program Director, Medical Education Manager and the Director of Fellowships in maintaining the educational quality of the pediatric residency and fellowship training programs. The administrator should be knowledgeable about the ACGME compliance and regulatory requirements of the pediatric training programs. Responsibilities will be split 50% between the core and fellowship programs.

General Responsibilities for the Core Residency Program :

Utilizes advanced computer and technical skills to streamline the residency program processes and tasks, including updating online databases related to the program current and alumni trainees. ACGME / ADS

AAP

ERAS

MedHub

• Serves as a resource for all residency and fellowship program initiatives, questions and issues.
• Responsible for day-to-day administrative activities related to residents; vacation / sick leave, credentialing, licensure and In-Training exams, and processing new / continuing / separating allocation forms.
• Coordinates and assists with educational activities (conference Monitoring, arranging speakers, tracking work hour and duty hour compliance, scheduling and managing outside hospital rotators).
• Assists in annual residency recruiting activities (preparation, setup, document preparation, etc.).
• Assists with event planning : audio / visual needs, and catering for meetings, conferences, events, certificate luncheons, and graduation dinners.
• Assists with Clinical Competency Committee and Program Evaluation Committee meetings for the residency program.
• Supports and work closely with the Program Director, leadership team and the remainder of the administrative team for the residency program.
• Performs related duties & responsibilities as assigned / requested.

Minimum Qualifications