Executive Assistant

Where Youll Work

At the heart of CommonSpirit Healths ministry are the national office departments that provide the foundational support resources and expertise that empower local communities to focus on what they do bestcaring for patients. Our teams bring together expertise in clinical excellence operations finance human resources legal supply chain technology and mission integration.

Guided by our faith-based values the national office fosters consistency alignment and innovation across CommonSpirit. By centralizing expertise and leveraging economies of scale we enable each location to operate efficiently while maintaining flexibility to address unique local community needs. From advancing digital solutions to driving health equity these departments extend the healing presence of humankindness everywhere we serve.

One Community. One Mission. One California

Job Summary and Responsibilities

This position is based in the Glendale Systems Office

We are looking for an experienced Executive Assistant to support our senior executives. The ideal candidate will be a self-starter who is detailed oriented proactive and professional. The ability to interact with staff (at all levels) in a fast pace this role you need to demonstrate a high level of professionalism and confidentiality is crucial. You will be the trusted partner to the leaders.

IN THIS ROLE YOU WILL

• Organizing current needs anticipating potential conflicts and handling sensitive business information.
• Maintain an accurate and detailed calendar manage and log incoming scheduling requests proactively communicate changes as well as anticipate and respond to scheduling conflicts rescheduling as needed.
• Track tasks and projects to ensure appropriate prioritization is completed with respect to deadlines and organizational developments.
• Track and reconcile monthly expense reports to ensuring expenses reports are completed and submitted in a timely manner.
• Manage logistics for internal and external meetings including researching and preparing information for use in meetings and organizing schedules of multiple participants including external participants and ensuring meetings have the space and technology necessary.
• Handle logistics for meetings including booking conference room space organizing agendas preparing materials sending out Google question forms and feedback forms from meetings and ensuring the availability of attendees
• Liaising with the executives as well as departmental administrative and support staff.
• Answering and screening phone calls.
• Work collaboratively and provide back-up support to the Admin Team

Ideal candidate criteria

We offer the following benefits to support you and your family :

Job Requirements

Required Experience :

IC

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Employment Type : Full Time

Department / Functional Area : Administration

Experience : years

Vacancy : 1