Accountant (Grants & Regulatory Compliance)

Position Purpose Statement: Accountant - Grant & Compliance Focus is a key financial partner for N.E.W. Community Clinic (NEWCC) responsible for ensuring the accurate accounting, reporting, and compliance of all federal, state, and private grant funds. This position supports NEWCC's mission as a Federally Qualified Health Center (FQHC) by maintaining financial integrity, ensuring adherence to HRSA and Uniform Guidance requirements, and providing timely, accurate financial information to leadership, funders, and regulatory agencies.

Position Summary: This position manages the day-to-day financial administration of grant-funded programs, including budgeting, monitoring, reporting, and compliance. The Grants Accountant serves as a subject matter expert on HRSA grant requirements, federal regulations (2 CFR Part 200), and FQHC-related financial reporting standards. The role works collaboratively with program leadership, finance staff, and external auditors to ensure grant funds are properly allocated, documented, and reported.

Essential Functions of the Job:

Organizational Support

• Supports N.E.W. Community Clinic's mission and strategic vision. Promotes and demonstrates an appreciation for organizational values and strategic initiatives.
• Works collaboratively with leadership, program managers, and finance staff to support responsible stewardship of public and private funding.

Grant Accounting & Financial Management

• Establishes and maintains grant accounts in the general ledger in accordance with HRSA, Uniform Guidance, and organizational policies.
• Prepares, monitors, and analyzes grant budgets to ensure expenditures are allowable, allocable, reasonable, and within approved funding limits.
• Tracks grant expenditures and revenues by funding source, program, and cost center.
• Performs monthly and quarterly reconciliations of grant-related accounts and resolves discrepancies.
• Prepares financial reports and schedules required by HRSA, federal and state agencies, foundations, and other funding entities.
• Supports preparation and submission of HRSA financial reports, award compliance, and other required submissions.
• Monitors grant spending timelines and burn rates to ensure compliance with funding periods and avoid disallowed costs.

Compliance, Audit & Internal Controls

• Ensures compliance with federal regulations, including 2 CFR Part 200 (Uniform Guidance), HRSA program requirements, and FQHC financial and reporting standards.
• Prepares grant documentation and schedules for annual audits and site visits.
• Maintains grant files, supporting documentation, and financial records in accordance with record retention requirements.
• Supports development and maintenance of internal controls related to grant and restricted fund accounting.
• Assists in responding to auditor and funder inquiries and implementing corrective actions as needed.

Collaboration & Program Support

• Partners with program and department managers to provide budget-to-actual reports and financial guidance.
• Provides training and technical assistance to staff on allowable costs, documentation standards, and grant compliance requirements.
• Assists in the financial review of grant applications, renewals, and budget modifications.

General Accounting & Reporting

• Assists with month-end and year-end close processes, including journal entries and account reconciliations.
• Supports preparation of financial statements, management reports, and board-level financial summaries.
• Maintains confidentiality of financial and organizational information.

Professional Development

• Maintains professional and technical knowledge by participating in training and continuing education related to grant accounting, federal compliance, and nonprofit healthcare finance.

Organizational Competencies:

• Customer Service - Committed to increasing internal and external customer satisfaction; sets proper expectations, assumes responsibility for resolving problems, and ensures commitments are met.
• Quality - Attentive to detail and accuracy; committed to continuous improvement and operational excellence.
• Creativity - Supports change, generates new ideas, and provides innovative solutions to operational challenges.
• Integrity - Demonstrates ethical behavior, professionalism, and honest communication in all interactions.
• Fairness - Treats others with consistency, respect, and impartiality in decision-making and actions.
• Service - Demonstrates a commitment to contributing toward the greater good and NEWCC's community mission.

Job Requirements

Qualifications and Education Requirements

• Education: Bachelor's degree in Accounting, Finance, or a related field required.
• Experience: Three to five years of accounting experience in a nonprofit, healthcare, or government-funded environment, with direct grant accounting and reporting experience preferred.
• Expertise: Working knowledge of HRSA, FQHC financial reporting, and federal grant compliance standards, including 2 CFR Part 200 (Uniform Guidance).

Preferred Skills

• Strong knowledge of nonprofit and fund accounting principles.
• Advanced analytical and reconciliation skills with strong attention to detail and accuracy.
• Ability to manage multiple grants and deadlines in a highly regulated environment.
• High level of professionalism with demonstrated ability to maintain confidentiality.
• Effective written and verbal communication skills, including the ability to explain financial concepts to non-financial staff.
• Strong organizational and documentation skills with attention to detail and accuracy.
• Ability to work independently and collaboratively across departments.
• Flexible, adaptable, and approachable with a strong service mindset.
• Proficiency in accounting systems and Microsoft Office, particularly Excel.

Required Credentials, Certification, Licensure

• CPA, CMA, or other relevant professional certification preferred but not required.