Coordinator, Accounts Payable

Position Summary :

This position is responsible for compiling amounts owed by the company to vendors, suppliers, or other organizations / individuals. Maintains all payment or other transaction records. Responsible for all activities in the accounts payable function, including invoice entry to general journal entries. Ensures timely payments of vendor invoices and expense vouchers and maintains accurate records and control reports. Review applicable accounting reports and accounts payable register to ensure accuracy.

Position Responsibilities :

• Receive, review, and verify invoices and payment requests through various methods using the designated invoice or ERP system. Typically, items are emailed to AP invoice emails, or directly if that is the case.
• Scan invoices to AP Invoice workflow system and route invoices in the system to the appropriate approver(s). Post invoices into accounting system on a daily and timely basis while ensuring invoices are coded to the correct GL accounts and cost centers.
• Research and troubleshoot invoices that were unable to transfer and post to the accounting system.
• Prepare and performs payment run, reviews for accuracy, obtains approval and sends payment files. This will include standard payment group and special runs such as commission or rebate groups.
• Reconcile vendor statements. Communicate with vendors to resolve account discrepancies and responds to vendor inquiries.
• Complete and process credit applications from vendors before routing to supervisor and provide Tax Exempt Forms as needed.
• Works closely with Purchasing to update changes in pricing and terms and respond to related questions.
• Responsible for validating all vendor requested bank changes by contacting the vendor directly and noting the workflow records for audit controls.
• Compiles from Concur the employee expense reimbursements, books the expenses via journal entry and creates files used by Payroll. This is done both weekly and bi-weekly depending on the operating company being processed.
• Processes the company credit card statements to record the expense submitted through Concur and via spreadsheet, this includes reviewing the coding to ensure it is correct to the best of our ability and monitor to ensure it balances monthly.
• Maintains a group of vendors that take credit card payment outside of our normal process, this includes certain utilities. Downloading of invoices to load in AP Invoice workflow, once invoice is paid, entering the card info for payment on vendor website.
• Complete assigned account reconciliations as directed.
• Provide supporting documentation for the annual audit, Ad-hoc projects and other tasks as assigned by supervisor and as needed by the department / company.

Knowledge and Experience :

Education and Certification :

Target Cash Profit Sharing for the Position

5% of Base Salary

Total Rewards

Equal Opportunity Employer

The family of companies are an equal opportunity employer committed to Diversity, Equity, and Inclusion. We recruit, employ, promote, and offer competitive pay for all jobs without regard to race, color, creed, religion, sex, age, national origin, disability, sexual orientation, or any other characteristic protected by law.