AP Analyst

Duties and Responsibilities :

• Processing of invoices & credits (High volume) in both hard copy and EDI format for multiple companies.
• Analyze invoice to Purchase Order receipt.
• Resolving invoice discrepancies with field personnel, purchasing departments and vendors.
• Process credits / debits from vendors as well as from other departments with the correct GL coding.
• Regularly review and reconcile vendor statements to ensure there are no outstanding balances or discrepancies.
• Communicates with Manufacturers and internal customers regarding vendor accounts.
• Ensuring appropriate approvals as well as GL coding for invoices, credit memos, check requests etc.
• Ability to recognize issues and immediately escalate any irregularities to the Management Team.
• Assist with Weekly check runs.
• Collaborate with internal teams to resolve issues and improve the overall payables process.
• Must be able to meet department deadlines, including month end closing.

In addition to the above responsibilities, this individual is held accountable for all other duties as assigned.

Required Qualifications :

Preferred Qualifications :

Years of Experience : Minimum of 1 to 2 years related experience in Accounts Payable preferred

Work Schedule : Office Setting

Physical Demands- Demand Frequency

Sedentary - Lifting 0-10 pounds Never

Light Lifting - 10-20 pounds Never

Moderate Lifting - 20 to 50 pounds Never

Heavy Lifting - 50 to 100 pounds Never

Pulling / Pushing, Carrying Never

Reaching or working above shoulder Never

Walking Occasional

Standing Occasional

Sitting Frequent

Stooping Never

Kneeling Never

Repeated Bending Never

Climbing Never

Desk Work / Computer use / Telephone use Constant

Operating a motor vehicle Never

Operating a commercial vehicle Never

Operating warehouse equipment, forklift, baseloid lift etc Never

Other - Talk, Drive, visit customers etc. Occasional

EEO Statement :

Watsco and its subsidiaries are an Equal Opportunity Employer and do not discriminate on the basis of age, color, race, religion, disability, sex, or national origin. We support a diverse and inclusive workplace where we employ, retain, terminate, and otherwise treat all employees and job applicants on the basis of merit, qualifications and competence.

The Accounts Payable Analyst II performs all administrative accounts payable functions involving routine calculations, verifications and the posting of invoices to process or compile financial data in compliance with Generally Accepted Accounting Principles (GAAP).