Parts Administrator

Job Description

Job Description

At TransChicago Truck Group, we keep the trucks and people that power our economy rolling. We’re a full-service commercial truck dealership representing Freightliner and Western Star by providing sales, service, and parts for the trucks that keep goods on the road. We’re a family-owned, fast-growing dealership group that values curiosity, teamwork, and growth. If you’re the kind of person who likes to learn by doing and see the impact of your work every day, you’ve found the right spot.

We're searching for a Parts Administrator for our Purchasing team who will be responsible for sourcing and securing parts for our internal inventory utilizing all available channels. This person will expedite stock orders and transfer requests, communicate order status with internal teams, and identify cross-references and substitutions when needed. They will also ensure accurate data updates in the DMS to support real-time inventory visibility and efficient parts operations.

This role will be fully onsite at our Corporate Warehouse in Elmhurst.

Essential Functions & Responsibilities :

• Process stock parts orders for warehouses at all locations, based on sales metrics, stock levels, and available manufacturer & industry data (e.g., RIMpro)
• Create Stock transfers from Warehouse to branches as needed, based on available metrics, stock levels, and available data
• Generate, review, and submit daily stock and customer orders per schedule and communicate with branches on issues, ETA, additional charges, etc.
• Review all stock backorders, revising as necessary – Communicate with vendor cancelations / ship dates / ETAs
• Review / approve orders in manufacturer inventory and ordering system (RIMpro)
• Assist with yearly Physical Inventory Process
• Communicate internally on order status updates through request and tracking systems
• Provide back-up to Inventory team as needed.
• Balance Freightliner invoices and communicate discrepancies to branch managers
• Monitor and verify validity of any POs in Procede (ERP / DMS system) with purchase lines that can be posted per vendor website / tracking / status / adjustments
• Verify accurate pricing / pack QTYs / ship addresses when placing orders and editing info in ERP / DMS system as appropriate
• Monitor and respond to Parts Admin inbox
• Other duties as assigned

Education and / or required experience :

Compensation & Benefits :

Medical Insurance

TransChicago Truck Group is committed to a diverse and inclusive workplace. TransChicago is an equal opportunity employer and does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

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