Administrative Assistant

Title : Administrative Assistant

State Role Title : Admin and Office Spec III

Hiring Range : $20.00 - $25.50

Pay Band : UG

Agency : Dept of Med Assistance Svcs

Location : Dept of Medical Asst Services

Agency Website : www.dmas.virginia.gov

Recruitment Type : General Public - G

Job Duties

The Department of Medical Assistance Services (DMAS) is excited to offer a competitive opportunity to serve as the Administrative Assistant in the Director's Office.

Job responsibilities will include, but are not limited to :

The Administrative Assistant will provide coverage for the Director's Office.

The candidate must be creative and enjoy working in a busy environment that is mission and results driven.

This individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

The Administrative Assistant provides confidential administrative support to Executive Leadership and backup to the Executive Assistants within the Director's Office.

This individual will assist in managing resources and information, planning and scheduling meetings and project activities.

Duties are administrative and project-based to include making travel arrangements and completing all required paperwork per the Travel Policy, handling information requests, preparing reports and correspondence and with Executive Management.

The business needs for this position have in office requirements to include but are not limited to assisting with in-person meetings and events, taking notes during internal and external meetings, and providing in office presence when directed by Leadership and supervisor.

Located in beautiful Central Virginia, the Richmond area puts you just 2 hours from the Blue Ridge Mountains, Virginia Beach and Washington DC. To learn more about the Richmond, VA area visit :

The Department of Medical Assistance Services (DMAS) is working to improve the health and well-being of Virginians through access to high quality health care coverage.

DMAS wants talented individuals who can align their experience with the mission of the agency and its core values - service, collaboration, trust, problem solving and adaptability.

At the Department of Medical Assistance Services (DMAS) we encourage and promote that you Come as you are | Become who you want to be | That is our promise.

Minimum Qualifications

Competitive candidates will meet these minimum qualifications :

Considerable experience of specific programs and / or operations in an administration assistant role for Executives.

Experience using DocuSign and other electronic signature software.

Considerable experience preparing meeting minutes and notes.

Considerable Experience planning, organizing, implementing, and monitor large scale and time sensitive projects.

Considerable experience using Microsoft Office including Microsoft Email, Calendar, Word, Excel, and PowerPoint.

Knowledge / Experience interpretation and application of federal, state laws / regulations.

Considerable experience meeting deadlines.

Considerable experience in interacting with internal and external stakeholders.

Additional Considerations

Competitive candidates should meet these additional considerations :

Knowledge / Experience of Executive Branch Agency policies and procedures.

Experience writing, reading and speaking Spanish.

Special Instructions

You will be provided a confirmation of receipt when your application and / or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

The Virginia Department of Medical Assistance Services (DMAS) does not offer employment-based Sponsorship. Selected candidates will have their work authorization completed using the E-Verify Program.

The Department of Medical Assistance Services (DMAS) is an Executive Branch agency that will adhere to all policies and procedures, to include the Commonwealth's Department of Human Resource Management Policy 1.61 Teleworking. This position could be expected to work in the office as driven by business needs.

Telework arrangements are a privilege and may be rescinded at any time based on performance and / or business need. The agency reserves the right to modify or terminate a telework arrangement, provided that reasonable notice is given to the employee.

This position requires a fingerprint based Criminal History Background Check, Education Checks if applicable, Work History Verification with references.

If you wish to apply for a job with the Department of Medical Assistance Services, an application and / or resume for employment must be submitted electronically through this website. Mailed, faxed, emailed, or hand-delivered applications / resumes will not be accepted. Consideration for an interview is based solely on the relevant information presented in the state application and / or resume submitted before the closing date.

Applications and / or resumes should include relevant work history which indicates your qualifications for this position.

The Department of Medical Assistance Services practices fair and equal employment opportunity to all employees and applicants in accordance with applicable laws and regulations. It is our policy to prohibit discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce.

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link : or call DARS at 800-552-5019, or DBVI at 800-622-2155

The Department of Medical Assistance Services is a V3 certified state agency that provides hiring preference to veterans and members of the reserves and / or National Guard in support of executive order 29, (2010). If you are a Veteran or Spouse of a Veteran or Active Military Member, DMAS encourages you to apply and respond accordingly on your state application.

Contact Information

Name : DMAS Talent Acquisition

Phone : (804) 225-4407

Email : askhcdtalentacq@dmas.virginia.gov

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS / DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note : Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.