Executive Assistant III

Executive Assistant III

Texas A&M University

Bush Presidential Library Office

College Station, Texas

Staff

A Glimpse of the Job

The Executive Assistant III for the George and Barbara Bush Foundation, under general supervision, provides administrative support to high level administrators or an executive leadership team member. Work involves coordinating high-level operations of a college or division. Provides expert technical guidance and advice on administrative matters to college or division executives, management, or staff. Exercises discretion and independent judgment with respect to matters of significance.

Essential Duties / Tasks

• Coordinates calendars, meetings, and other activities for a high-level administrator
• Provides expert technical guidance and advice on administrative matters to college or division executives, management, or staff
• Oversees and monitors action items and assignments made by the administrator
• Drafts, manages, and processes high-level confidential correspondence and files
• Controls and evaluates the flow of documents
• Prepares travel arrangements and files documentation for travel reimbursement
• Prepares notices and / or agendas for meetings
• Attends committees on behalf of supervisor when asked
• Plans and prepares reports
• Researches, compiles, and applies information, making evaluative judgments on appropriate data to use
• Analyzes requirements for complex projects or initiatives
• Serves as liaison and point of contact for the administrator
• May oversee event coordination for the office
• In collaboration with the staff, maintains and monitors event budgets for office
• Assists with the implementation of and coordination of short and long term objectives

Administrative

Board Relations

What you need to know

Salary : Compensation will be commensurate to selected hire's experience.

Special Instructions : A cover letter and resume are strongly recommended. You may upload these in the CV / Resume section.

Required Education and Experience

Knowledge, Skills, and Abilities

Other Requirements and Factors

Instructions to Applicants : Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and / or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity / Veterans / Disability Employer.