Senior Administrative Program Coordinator

Senior Administrative Program Coordinator

The Senior Administrative Program Coordinator plays a pivotal role in ensuring the smooth and efficient operation of various programs within the healthcare system. This position provides advanced administrative support, coordinates program activities, and facilitates communication across departments. The role involves managing schedules, overseeing project timelines, and supporting the leadership team in achieving strategic goals. The Senior Administrative Program Coordinator works closely with clinical staff, administrative personnel, and external stakeholders to enhance operational efficiency and contribute to the overall success of the organization.

Additionally, this position provides high-level administrative support for the Associate Chair for Quality, Innovation and Outreach, the Division Chief of Pediatric Critical Care, the Division Chief of Ambulatory Pediatrics, and the Division Chief of Pediatric Nephrology in the Department of Pediatrics.

Responsibilities

Program Coordination

• Manage and coordinate program activities, timelines, and deliverables.
• Oversee preparation, review, and dissemination of program-related documents.
• Facilitate effective communication between internal departments and external stakeholders to ensure alignment and success.
• Assist division chiefs with annual faculty evaluation process, including scheduling meetings, communicating with faculty, and ensuring timely submission of paperwork.
• Provide administrative support for specialized programs (e.g., Pediatric Global Health), including processing travel authorizations, reimbursements, and tracking expenses.

Administrative Support

Project Management

Event Coordination

Compliance and Reporting

Required Qualifications

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications :

Salary Range : $56,000 + depending on qualifications

Working Environment / Equipment

Required Materials

Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.