Proposal Specialist

We are Toshiba. We have an unwavering drive to make and do things that lead to a better world.

At Toshiba, we commit to raising quality of life for people around the world, ensuring progress that is in harmony with our planet. Our core values include: Do the Right Thing, Look for a better way, Always consider the impact and Create Together.

Toshiba America Energy Systems Corporation (TAES) provides energy industry solutions – new equipment, retrofits, maintenance, outage planning and more – for current and future power generation needs in the Americas, including thermal, hydro and nuclear power plants.

JOB SUMMARY:

This position is responsible for providing administrative support to assist with the processing of service project Request for Quotes (RFQs), purchase orders (POs), and PO acknowledgements. This position is also responsible for preparing standard proposals and maintenance of the proposal-related databases, templates, and documents.

KEY RESPONSIBILITIES:

• Perform general administrative tasks, including meeting scheduling, printing and reproduction of documentation, etc.
• Provide administrative services in support of sales proposal preparation.
• Interface with other administrative and technical areas of the organization to obtain up-to-date proposal support documentation and information.
• Assemble and maintain proposal-related libraries and databases, including contract terms and conditions, customer references, active and completed proposals, pricing for standard services, document templates, etc.
• Prepare standard proposals using templates and boilerplate text.

SKILLS AND EXPERIENCE:

• 1 - 4 years experience working in a large, complex, international organization is preferred
• Adaptability and versatility are essential
• Must be a team-player with solid interpersonal skills
• Excellent verbal and written communication and listening skills are required
• Expert attention to detail is required
• An organized and structured approach to supporting and completing tasks is required
• Proficient use of Microsoft Office, with advanced skills in MS Word, is required.
• Proficiency with Adobe Acrobat is required
• Familiarity with customer relationship management (CRM) software a plus
• Ability to manage competing and changing priorities is required
• Experience in a sales/service/contracts environment is preferred
• Technical interest and aptitude to learn and progress is a plus

EDUCATION AND TRAINING:

• Bachelor’s degree or Associate Degree with 3 years related administrative experience

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• The employee must occasionally lift and/or move up to 10 pounds
• Specific vision abilities required by this job include Close vision, Distance vision and Ability to adjust focus
• The employee is regularly required to sit, talk and hear.
• The employee is frequently required to walk. The employee is occasionally required to stand; use hands to finger, handle, or feel and reach with hands and arms

WORKING ENVIRONMENT:

• The majority of this work takes place in an office environment.
• On occasion the employee may interact with personnel in the plant where he/she may be exposed to extremes in temperature and where the environment is occasionally loud.
• Must be able to work a flexible schedule when overtime may be required.

DISCLAIMER

Toshiba America Energy Systems Corporation (TAES) has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and TAES reserves the right to change this job description and/or assign tasks for the employee to perform, as TAES may deem appropriate.