Senior Executive Assistant

Senior Executive Assistant Opportunity

Axient is looking for a Senior Executive Assistant in Huntsville, AL to provide executive-level administrative support to the Integrated Fires Directorate (IF-D) within the Program Executive Office for Missiles and Defense (PEO MS). Duties will include, but are not limited to:

• Provide senior level administrative support to the IF-D Director and subordinate staff, supporting high-visibility and/or mission-critical aspects of the program and performing all functional duties independently.
• Perform a variety of administrative functions, including but not limited to the following:
• Provide support to assigned personnel for scheduling, coordinating events and meetings, reviewing and preparing executive correspondence, and other program support functions.
• Maintain calendars within Microsoft Outlook.
• Operate a multi-line phone system, receiving all incoming calls and taking complete messages as needed.
• Coordinate with other PEO MS Program Assistants. Coordinate with and assist the PEO Command and Staff as required.
• Process travel authorizations, obtain required signatures prior to travel, format trip reports, and review local travel vouchers.
• Plan, schedule, and follow-up meeting requirements, reserve conference rooms, setup/coordinate conference calls and video teleconferences, invite attendees, ensure read-ahead materials are provided to meet specified timelines, and maintain copies after meetings.
• Construct, review, and edit official Government correspondence, including memos and letters. Review will consist of spelling/grammar accuracy, record management, and data entry for proper coordination and routing internally and externally.
• Prepare material for presentation in briefings, meetings, and for higher headquarters. Create and edit complex spreadsheets and PowerPoint briefs for review and staffing.
• Coordinate and track external inquiries, suspense, and action items.
• Perform some work in a classified environment.
• Assist in the operation and/or modification of automated tools and databases, including the Automated Time and Attendance Production System (ATAAPS) and the Defense Travel System (DTS).
• May oversee the efforts of less senior staff.

Skills you will need:

• Must possess an active and transferable DoD security clearance, with current investigation at the SECRET level. Must be able to maintain the required clearance.
• Minimum of 15-20 years of related experience.
• Bachelor's degree in related field, preferred.
• Prior experience working in an Army Project Office preferred.
• Must demonstrate excellent customer interface and communications skills, both written and verbal.
• Must be proficient in Microsoft Office applications (e.g., Word, Excel, PowerPoint, Outlook, SharePoint).
• Must have experience arranging business travel, and prior use of automated tools employed by the Government (e.g., ATAAPS and DTS).