Professional Assistant

Hunton Andrews Kurth LLP, an international law firm, is actively recruiting a Professional Assistant for our Litigation team in our Boston office. Under limited supervision, this position performs specialized and secretarial / administrative duties for practice area, clients and the firm; ensures client services and satisfaction are attained in all areas. Provides staff leadership in supporting firm, office and team initiatives and in support of management directives.

RESPONSIBILITIES AND ACCOUNTABILITIES

• Provides general administrative support including, but not limited to, managing attorney’s inbox, updating calendars and contacts, reviewing and routing internal and external mail and managing client matter files and folders; monitors and determines action items and appropriate distribution for incoming electronic files received from outside sources (e.g., faxes, client documents, and court filings).
• Complies with the firm’s Client File Maintenance policy for managing the client file for both electronic and hardcopy files. Ensures a central file is maintained for each client matter and (a) all hardcopy files are barcoded and labeled appropriately at the inception of and throughout the life of each client matter and (b) all electronic files are stored in iManage in the appropriate client matter folders. Ensures timely closing of files. Maintains and monitors workrooms to ensure files are in compliance with our Records policy.
• Coordinates with assigned attorneys to ensure client / matter electronic materials (emails, documents, etc.) are stored in iManage and not to Outlook folders, drives, etc. Communicates directly with assigned attorneys to determine if assistance is needed to file electronic material appropriately. As needed, provides appropriate level of administrative support to assigned attorneys to manage electronic files (e.g. managing attorney’s Inbox, moving emails from Outlook folders to iManage, separating attachments and filing in appropriate files). Works with attorneys and team members to utilize technology to promote less paper in the workplace.
• Creates, proofreads and edits letters and complex legal documents from various electronic versions, handwritten drafts, rough notes or tape dictation; drafts transmittal letters and standard memoranda; reviews and proofreads all outgoing materials; performs document cleanup for all external documents, applying document styles as needed, in accordance with firm standards.
• Arranges conference calls with clients and other outside parties; has working knowledge of fax, photocopy, videoconferencing and scanning equipment; keeps coverage group abreast of attorneys’ and assistants’ schedules (i.e., daily calendar or otherwise); may provide telephone coverage for team and work group; responds to client inquiries.
• Arranges appointments, coordinates meetings, reserves conference rooms, arranges for teleconferencing and equipment set-up and coordinates menu needs through caterers; coordinates travel arrangements; prepares and submits timely manual and electronic expense reimbursement and other payment requests; understands and follows firm policies and procedures, coding and approval requirements related to firm and client charges; anticipates needs and proactively seeks to avoid rush and emergency payment requests. Ensures lawyer time is entered on a daily basis; reviews timekeeper diaries and enters time in iTimekeep; ensures time entries follow client guidelines, or when client guidelines are absent, follows firm guidelines; reviews pre-bills to ensure entries are recorded to the correct matters.
• Advances, promotes and utilizes technical skills by participating in training and applying technologies to tasks in an overall effort to work more efficiently; provides training to staff and lawyers on these features; develops and maintains virtual workrooms for clients.
• Performs special projects as assigned.

QUALIFICATIONS

The expected salary range for Boston based employees is $76,300 to $118,500, though salaries for employees based outside of Boston may differ. Beyond an employment candidate’s physical location, salary offers may be based on a number of factors, including but not limited to, education, training, and / or experience.

In addition to providing competitive compensation in the form of salaries and bonuses, Hunton Andrews Kurth LLP offers a range of benefits and wellness options based on experience, performance, and location that compare favorably to market standards in every region and across the legal industry.

EEO / drug-free workplace / E-Verify participant / Veteran / Disability.

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The information offered on this site does not constitute an express or implied contract, and may be modified or revoked without notice at the discretion of Hunton Andrews Kurth LLP.

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

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