Contracts Specialist

Contracts Specialist

At WestLand Engineering and Environmental Services, a Trinity Consultants team, we are driven by purpose, innovation, and a shared commitment to the work that we do. As part of Trinity Consultants' Water and Ecology division, we tackle complex environmental challenges, blending expertise in environmental consulting, wetlands, cultural resources, GIS, landscape architecture, and engineering.

WestLand empowers our teams to develop their unique skills while fostering career growth within a company that is large enough to offer diverse opportunities yet agile enough to value individual contributions. Collaboration is at the heart of what we do-our professionals work together on meaningful and impactful projects, delivering solutions that help clients navigate regulatory complexities and see positive project outcomes. Make a difference with us at WestLand!

WestLand is currently adding a Contracts Specialist to our team of industry leading professionals. As a member of the Contract Management team, the Contracts Specialist will work closely with our Southwest regional project teams to ensure agreements are reviewed, negotiated, tracked, and executed in a disciplined, consistent, and timely manner. This role also supports project managers by interpreting contract language, managing subconsultant documentation requirements, and providing insurance certificates and other licenses as needed. This position may be based in our Phoenix or Tucson, Arizona, Reno, Nevada, or Portland, Oregon locations.

What will I be doing?

• Draft, review, redline, and negotiate a variety of mid-level project agreements for professional and consulting services using established standards.
• Ensure agreements align with legal standards as well as business objectives and collaborate with supervisor and senior management as needed to secure approval for non-standard terms.
• Coordinate internal reviews and approvals required to move agreements to execution, tracking agreement status, outstanding items, and responses to ensure timely completion.
• Populate, monitor, and maintain post-execution contract information in VantagePoint including expiration dates and renewals, pricing and rate details, liability and insurance information, and client reporting requirements.
• Partner with internal teams to provide relevant information to their department through helpful meetings, dashboards, and reports and perform compliance check-ins for certain contracts to ensure alignment with contractual obligations.
• Review contracts and insurance documents for subconsultants ensuring alignment with contractual requirements and internal policies and work with internal teams to resolve any issues.
• Ensure all contracts are signed and copies are filed, retained, and archived in accordance with internal policies and signing authority guidelines.
• Serve as a helpful department resource to both internal and external customers, providing clear, accurate, and timely information pertaining to contracts, insurance, and other related matters.
• Ensure timely and accurate delivery of insurance certificates to clients, maintain records and files and respond to general queries.

What qualifications are required for this role?

• Degree in business or a related field; or equivalent combination of education, training, and experience.
• 3-5 years of experience with commercial or professional services contracts with a focus on contract review, redlining and contract management.
• Experience in a consulting firm or professional services environment.
• Familiar with insurance requirements for professional services.
• Familiar with contracts for public agencies and local municipalities.
• Understands commercial contract structure, insurance, pricing methodology, and business compliance procedures.
• Proven ability to review and redline agreements for professional services.
• Skilled negotiator and collaborator in both one-on-one and group settings.
• Highly organized with attention to detail and accuracy.
• Experience with contract management systems, dashboards, and reporting.
• Strong analytical and problem-solving abilities.

The salary range for this position is $72,000 - $95,000 annually depending upon education and experience.

What does WestLand offer you?

• Comprehensive benefits package: 9 paid holidays, healthcare benefits, PTO, and 401k matching for full-time employees. Flexible work schedules and remote/hybrid possibilities for most roles.
• Multidisciplinary environment: Unique, creative, and challenging projects where you can develop your vision of clientele and work with industry leaders daily.
• Success-oriented environment: Two-way mentorship, financial incentives to publish work, tuition reimbursement, and a career path structure to help you reach the next steps in your career.
• Collaborative work environment: Clear and frequent communication, shared information and ideas across teams, and a welcoming atmosphere for everyone.

WestLand is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability, or veteran status. We maintain a drug-free workplace and perform pre-employment background checks.