Sales Project Coordinator

Sales Project Coordinator
Location: Aventura, FL (In-Office required: Monday - Friday)

About Balfour & Co.

Balfour & Co. is one of the world’s leading Collegiate and High School commencement services companies, offering innovative, personalized products like class jewelry, yearbooks, regalia, school uniforms and photography. With brands such as Balfour, GradImages, ArtCarved, and more, we’ve been helping students celebrate life’s most meaningful moments since . Balfour has around , employees and operates in countries.

Why Join Us?
This role offers a dynamic opportunity to contribute to our class jewelry marketing initiatives, collaborating with a passionate team to create memorable experiences for students and alumni.

Position Summary: The Sales Project Coordinator will manage college marketing requests for our class jewelry business. This in-office role in Aventura FL will support our sales and creative teams by coordinating project requests, managing assets, and executing email and direct mail campaigns.

Project Management of Marketing Requests:

• Act as the central liaison for all college marketing initiatives, proactively gathering, synthesizing, and prioritizing input from the sales team to ensure alignment with strategic goals.
• Craft compelling and actionable creative briefs that clearly define objectives, target audiences, and deliverables, enabling cross-functional teams to execute with precision.
• Facilitate seamless collaboration among internal stakeholders, external partners, and creative teams, maintaining momentum and accountability throughout each project lifecycle.
• Monitor timelines, resources, and outcomes, ensuring marketing deliverables are completed on schedule, within scope, and with measurable impact.

Workflow Coordination:

• Track incoming marketing requests, monitor progress, and maintain visibility across all active initiatives.
• Provide timely, actionable feedback to the creative team, ensuring deliverables align with brand standards and project objectives.
• Coordinate multi-level approvals by facilitating clear communication between sales representatives, clients, and internal stakeholders, streamlining decision-making and reducing turnaround times.
• Maintain project momentum by proactively identifying bottlenecks, resolving issues, and keeping all parties informed through regular updates and status reports.

Campaign Logistics and Client Follow-Up:

• Collaborate closely with clients and internal teams to gather, validate, and refine targeted email and direct mail lists, ensuring data accuracy, compliance, and optimal audience segmentation.
• Implement rigorous quality control processes to clean and standardize contact databases, enhancing deliverability and campaign performance.
• Coordinate end-to-end campaign logistics with production partners, overseeing timelines, creative assets, and distribution to ensure flawless execution and timely delivery.
• Maintain high standards of quality and consistency, aligning messaging with brand guidelines and campaign objectives across all channels

Stakeholder Collaboration and Communication:

• Maintain strong working relationships with sales, creative teams, production partners, and clients to ensure seamless project completion.
• Stay informed on industry best practices, applying insights to optimize processes.

Education/Experience:

• A college degree of BS or BA or higher.
• + years in marketing and project management, with strong skills in managing multiple projects and adhering to deadlines.
• Experience and familiarity with Basecamp, Trello and/or other project management applications preferred.
• Ability to translate positioning strategy into creative strategy and execution.
• Excellent verbal and written communication skills, able to collaborate effectively with both internal teams and external clients.
• Strong attention to detail and ability to handle multiple priorities.