Procurement Administrator

Summary

Coordinates the procurement and distribution of materials, parts, equipment, and supplies for the organization by performing the following duties.  Helps to establish and support adherence to certain purchasing guidelines based on the strategies and goals outlined by the Procurement department.  Compose RFIs or RFPs.

Essential Duties and Responsibilities :

• Coordinates all activities related to procurement of a commodity beginning with intent to purchase through delivery.
• Analyzes the requirements of the commodity, including preliminary specifications, preferred supplier, and date commodity is needed.
• Solicits and evaluates proposals for the requested commodity.
• Investigates and / or interviews potential suppliers to determine if they meet the specified requirements.
• Advises team members or management on the appropriate supplier to be used.
• Negotiates the lowest possible cost for the commodity balanced against the optimum quality and schedule needs.
• Implements purchase contracts that comply with company and government regulations.
• Assures that the commodity is delivered on schedule, at the negotiated price, and meets the quality standards of the company.
• Maintains timely control of orders, amendments, shipping notices, and other documents to assure accurate retention of records.
• Coordinates appropriate methods needed to distribute commodity in a cost-effective manner.
• Manages communications with several suppliers.
• Maintains accurate records.
• Detail-oriented and proactive.
• Ensure compliance with company procurement policies and procedures.
• Maintain procurement documentation for audits and internal controls.
• Work closely with finance and warehouse teams to ensure smooth procurement-to-payment processes.
• Monitor supplier performance and escalate issues as needed.
• Perform general administrative tasks, including filing, data entry, and correspondence.
• Other duties may be assigned.

Education and Experience

Required

Preferred

Fluency in Mandarin and English :

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The work environment is generally typical office environment with occasional time spent in the warehouse or on the production floor. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

AA / EEO Hiring Statement

CRRC Sifang America, is an Equal Opportunity, Affirmative Action employer.