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Program Operations Coordinator
Program Operations CoordinatorAmerican Medical and Trade Institute • Passaic, NJ, US
Program Operations Coordinator

Program Operations Coordinator

American Medical and Trade Institute • Passaic, NJ, US
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  • [job_card.part_time]
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Job Description

Job Description

Program Operations Coordinator (Part-Time, 20 Hours+ / Week) American Medical and Trade Institute (AMTI)

Competitive Hourly Rate Flexible Schedule Ideal for School-Based Professionals

American Medical and Trade Institute partners with high schools across New Jersey to deliver nationally recognized certification programs in Allied Health, Public Safety, Criminal Justice, and high-demand career pathways. We are seeking a part-time Program Operations Coordinator who can support our instructors, communicate with school administrators, and ensure smooth operations across multiple program sites.

This role is especially well-suited for candidates with experience working in a principals office, school main office, guidance department, or district administrative environment.

Key Responsibilities

School Program Coordination

  • Serve as the primary point of contact for AMTI instructors across multiple high school locations
  • Ensure daily attendance , weekly reports , clinical logs , and waivers are submitted accurately and on time
  • Communicate professionally with principals, administrators, and school staff
  • Conduct virtual or on-site check-ins to confirm classes are running to AMTI standards

Operational & Administrative Support

  • Maintain all program records, rosters, and compliance-related documentation
  • Support the onboarding of new instructors and assist with scheduling, materials, and classroom needs
  • Prepare weekly program summaries and help manage the operational flow of programs
  • Provide direct administrative support to AMTI leadership, including follow-ups and issue tracking

    • Accountability & Leadership

  • Hold instructors accountable for deadlines and program expectations
  • Identify issues early and escalate to leadership as needed
  • Represent AMTI professionally in all communications

    • Ideal Background

    We strongly encourage candidates with experience in :

  • Principals Office Administration
  • Assistant to a Principal or Vice Principal
  • School Main Office Support
  • Guidance Office Coordination
  • District Program Support / Student Services
  • CTE or vocational program administration

    • Your familiarity with K12 workflows is a major advantage in this role.

    Required Qualifications

  • Strong communication skills and confidence in interacting with school administrators
  • Highly organized with excellent follow-through
  • Experience coordinating staff, programs, or operations across multiple locations
  • Ability to work independently, prioritize tasks, and meet deadlines
  • Proficiency with Google Workspace, shared drives, email, and virtual meeting platforms

    • Preferred Qualifications

  • Experience in Allied Health, CTE, or school-based program support
  • Bilingual (English / Spanish)
  • Familiarity with compliance documentation and high-school administrative processes

    • Schedule & Compensation

  • Part-Time, 20 Hours+ / Week with flexible scheduling
  • Primarily remote with occasional school visits
  • Competitive hourly rate based on experience

    • Who Thrives in This Role

    Youll be successful here if you :

  • Stay organized in fast-paced, multi-site environments
  • Are assertive and professional when following up with instructors
  • Communicate clearly with school administrators
  • Enjoy supporting programs that impact students directly
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