Mobile Senior Program Assistant

Job Description

Job Description

Do you have savvy administrative skills and love to work with older adults? Do you enjoy creating fun programming? Join our team and help to keep our older adults alive, engaged and healthy. This might be the job for you!

Job Summary- Under the direction of the Director of Programs and Excelsior Community Center Supervisor, the Mobile Senior Services Coordinator Assistant plays a proactive role in assisting active and at-risk seniors in accessing and receiving social services that will enable them to remain independent and well supported at Housing sites designated to this program. This position serves seniors and adults with disabilities living in various housing sites in San Francisco by : providing social services, wellness activities, referrals and support In addition, applicants must be able to provide direct administrative and operational support. Candidates must be able to assist volunteers that provide activities or paid instructors that provide zoom or onsite classes. This position is characterized by a high degree of initiative, strong organization, outreach skills, demonstrated follow-up and follow-through skills, and an ability to work with a diverse group of staff, community members, and community partners. The position also requires proficient computer skills and strong verbal and written communication ability.

The Organization : Bernal Heights Neighborhood Center (BHNC) is a non-profit community based multi-service agency founded in 1978. Our mission is “…to preserve and enhance the ethnic, cultural, and economic diversity of Bernal Heights and surrounding neighborhoods. We promote community action to build a just and equitable community for all. BHNC focuses on the needs of people with low and moderate incomes. We work to accomplish our mission by :

• Developing affordable housing throughout San Francisco;
• Providing linguistically and culturally responsive services to our community’s most vulnerable adults, seniors,

youth, and their families;

BHNC has five key program areas to meet this mission : Housing Development and Rehabilitation, Senior Programs, Youth Programs, Employment Programs and Community Organizing.

We serve a thousand youth, adults and seniors annually from our offices in Bernal Heights and the Excelsior. Our programs raise funds from the public sector, housing development and management, foundations, local businesses and individuals.

PRIMARY RESPONSIBILITIES :

Assist in completing intakes and assessments for incoming participants for the Active Senior Program and completed data entry electronically using the DAAS GetCare system.

Complete participant charting, monthly reports, and other documentation as required by

BHNC and funding sources

Provide direct short-term social services such as : completing applications, translations, reviewing correspondence, information and referrals for a variety of services and arranging for care and other services needed for participants who attend the senior center

Evaluate client needs, follow-up and document progress notes to ensure quality and effective service delivery for participants

Provide administrative support and assistance during programming for activities, field trips, newsletters, translations, etc.

Provide outreach to frail at risk elders and disabled adults with low incomes at the sites to

encourage participation

Assist with schedules and coordinates meetings with the advisory board and assists in outreach to increase members on the board

Assist in the implementation of schedules and duties for instructors whether volunteer or paid.

Work with property management to resolve or assist clients with needs at the housing sites

Maintains comprehensive records on the selection, training and activities of volunteers

Provides recommendations for improvements and alterations of the program as needed

Responds to public inquiries to provide information on the volunteer programs offered at

BHNC

Attend all BHNC meetings, events and activities as requested. Participation in meetings

including : monthly Senior Staff, BHNC Staff, and advisory committee meetings

Perform other duties as assigned.

Knowledge, Skills, and experience

Two year prior experience working with seniors and disabled adults preferred

One year prior experience outreach, engagement, community work preferred

Experience with Microsoft Office Programs required, including Word, Excel and PowerPoint

Experience with Google Suite required, including but not limited to Google Docs, Google

Sheets, Google Slides, Google Drive, Google Calendar and Google Forms

Experience with Slack preferred

Experience with Monday.com preferred

Experience or desire to learn data entry into DAS GetCare database

Ability to work in an active setting with staff and volunteers

Ability to work a schedule determined Monday - Friday

Ability to provide excellent customer service

Ability to interact with and positively engage people of various social, ethnic, cultural, linguistic, religious, economic and educational backgrounds

Demonstrates awareness and ability to address the cultural needs of targeted population

Ability to perform simple addition and subtraction; copying figures, counting, and recording.

Ability to observe and troubleshoot issues

Ability to deal with multiple tasks and prioritize accordingly

Desire and ability to work as a member of a team

Ability to maintain confidential and sensitive information

Strong organizational skills with attention to details, consistently able to follow up and follow through on assignments

Ability to lead with initiative

Strong sense of accountability and responsibility

Ability to adapt to changes in a highly energetic work environment.

Respond effectively and efficiently to all emergency and disciplinary situations

Ability to de-escalate and respond to crises situations appropriately

Seeks guidance when situations arise that may not be covered by established policies and procedures

Superior verbal and written communication skills

Strong time management and organization skills

Excellent demonstration of interpersonal and collaboration skills

Requirements

Must be 21 years or older

Bilingual - English / Spanish

BA degree or AA / AS or 3 years of experience

2 years of experience coordinating staff or volunteers, scheduling, and event planning

Must have valid Driver’s License and three year good driving history

First Aid, CPR, and AED training preferred

Job Type : Full-time, Benefits

We are an equal opportunity and at will Employer.

PHYSICAL REQUIREMENTS : Requires frequent sitting, typing and computer use

This full-time, non-exempt position includes a competitive salary based on experience with employee paid benefits that include medical, dental, life, EAP, generous paid time off, and holidays, paid lunch, monthly cell phone stipend and more. Must be able to work 9 to 5pm Monday through Friday with occasional evening and weekend hours

BHNC is an at will and equal opportunity employer.

Job Type : Regular, Part-time, 20 hours per week

Benefits : 401(k)

Dental insurance

Employee assistance program

Health insurance

Life insurance

Paid time off

Professional development assistance

Vision insurance

Schedule : To be determined

COVID-19 considerations :

We take COVID-19 seriously and do everything possible to protect our staff and community. We require masks, vaccination or weekly testing by staff and take all COVID precautions necessary.

Work Location : Excelsior Community Center and various sites