Management Analyst

Job Title

This recruitment is open until a sufficient number of qualified applicants have applied and may close at any time. The selected candidate must successfully pass a live scan and pre-employment physical and drug test to continue with the hiring process.

Definition : Under direction, provides responsible analytical duties and complex staff support to a City department; coordinates, oversees, and participates in assigned administrative service areas, programs, and / or functions within assigned department; participates in policy development and strategic planning; develops, summarizes, and maintains administrative and fiscal records; coordinates assigned activities with other divisions, outside agencies, and the general public; and performs related work as required.

Distinguishing Characteristics : This journey-level professional classification develops and implements policies and procedures for a variety of projects and programs within an assigned department including budget administration, contract administration, management analysis, and program evaluation. Positions at this level perform the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

Supervision Received / Exercised : Receives direction from assigned supervisory or management personnel. May provide functional or technical direction to clerical support staff on a project basis.

Essential Functions : (Include but are not limited to the following. Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.)

• Coordinates and performs professional-level work in assigned administrative service areas, programs, and / or functions, such as budget development, administration and analysis, financial analysis, and / or special staff projects for assigned department
• Participates in the development of department goals and objectives; participates in the development of the department budget
• Participates in and oversees the development and administration of departmental budgets; monitors revenues and expenditures; identifies and recommends resolutions for budgetary problems
• Participates in the development and implementation of new or revised programs, systems, procedures, and methods of operation; compiles and analyzes data and makes recommendations regarding staffing, equipment, and facility needs
• Collects, compiles, and analyzes information from various sources on a variety of specialized topics related to programs administered by the position or by management staff including complex financial, budget, or administrative issues or questions; prepares comprehensive technical records and reports to present and interpret data, identifies alternatives, and makes and justifies recommendations
• Conducts surveys and performs research and statistical analyses on administrative, fiscal, and operational problems or issues; monitors legislation and analyzes proposed legislation
• Serves as a liaison with employees, public, and private organizations, community groups, and other organizations; provides information and assistance to the public regarding the assigned programs and services; receives and responds to complaints and questions relating to assigned area of responsibility; reviews problems and recommends corrective actions
• Assists in the development and reporting of alternate funding sources and ensures compliance with Federal, State, City, and funding agency and City accounting and reporting requirements and applicable laws, regulations, and professional accounting practices
• Prepares and submits City Council agenda reports and various other commission, committee, and staff reports, resolutions, ordinances, and correspondence regarding assigned activities
• Confers with other management staff regarding provision of administrative and support services
• Maintains accurate records and files; develops storage of records and retention schedules
• Coordinates and organizes community events; represents City to residents in explaining City policies; provides outreach and public education programs to the community
• Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field related to the area of assignment; researches emerging products and enhancements and their applicability to City needs
• Develops and utilizes spreadsheets, databases and other computer applications required to carry out assigned studies, projects and reports
• Observes and complies with all City and mandated safety rules, regulations, and protocols
• Performs other duties as assigned

Physical, Mental, and Environmental Working Conditions : Must possess mobility to work in a standard office setting and use standard office equipment, including a computer and to operate a motor vehicle to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.

Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

Education and / or Experience : Any combination of education and experience that provides the required knowledge, skills, and abilities necessary for a Management Analyst. A typical way of obtaining the required qualifications is to possess :

License / Certificate : Possession of or ability to obtain and maintain a valid California Driver's License or other means that would allow for the ability to commute to meetings, conduct site visits, and attend other special events throughout the county may be required at the time of hire.

Knowledge / Skills / Abilities : (The following are a representative sample of the KSA's necessary to perform essential duties of the position.)

Knowledge of : Principles and practices of municipal management and government; organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility; research and reporting methods, techniques, and procedures including sources of information related to a broad range of municipal programs, services, and administration; applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility; complex arithmetic and statistical techniques; project and / or program management, analytical processes, and report preparation techniques; municipal programs and other related governmental programs; principles and practices of contract administration; principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly; record-keeping principles and procedures; principles of providing functional direction and training; City and mandated safety rules, regulations, and protocols; techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff; the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar; modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to : Coordinate and oversee programmatic administrative, budgeting, and fiscal reporting activities; plan and conduct effective management, administrative, and operational studies; analyze, interpret, summarize, and present administrative and technical information and data in an effective manner; conduct complex research projects on a wide variety of topics, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports; plan, organize, and carry out assignments from management staff with minimal supervision; prepare clear and concise reports, correspondence, policies, procedures, and other written materials; interpret, and apply all pertinent laws, codes, regulations, policies, and procedures, and standards relevant to work performed; maintain accurate files and records; analyze situations and identify pertinent problems / issues; collect relevant information; evaluate realistic options; and recommend / implement appropriate course of action; research, analyze, and evaluate new service delivery methods, procedures, and techniques; assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards; plan, organize, and coordinate the work of assigned staff; effectively provide staff leadership and work direction; effectively represent the department and the City in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals; independently organize work, set priorities, meet critical deadlines, and follow-up on assignments; use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines; effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks; communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax; establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Skill to : Operate an office computer and a variety of word processing and software applications.

Cafeteria Plan : The City will contribute up to $2,900 per month towards optional pre-tax benefits, including health insurance premiums, dental insurance premiums, vision insurance premiums, flexible spending accounts, and other supplemental insurance premiums.