Accounts Receivable Specialist

Job Description

Job Description

Salary : Starting $27 / hour

Summary

The Accounts Receivable Specialist supports the accounting department by managing customer billing, cash applications, and collections for a busy manufacturing operation. This role ensures accurate and timely processing of customer invoices and payments, helping to maintain strong cash flow and accurate recordkeeping. The ideal candidate will possess strong organizational skills, a solid understanding of Microsoft Excel, and multitasking skills.

Essential Duties & Responsibilities

• Process customer invoices, credit memos, and receipts accurately and in a timely manner
• Apply customer payments (checks, ACH, wire transfers) accurately and promptly within the companys ERP system (IQMS)
• Monitor and reconcile customer accounts to ensure payments are up to date
• Communicate with customers, sales, and shipping departments to resolve billing or delivery discrepancies
• Assist in month-end closing activities, including reconciliations, aging reports, and audit support
• Research and resolve payment discrepancies or billing issues
• Prepare and distribute regular aging reports and collection status updates
• Maintain organized files and documentation in accordance with the company policies and accounting standards
• This position will receive cross-training in Accounts Payable functions and will serve as backup to the AP Specialist during periods of absence, high volume, or month-end needs
• Contribute to continuous improvement
• Support the accounting team with other duties and projects assigned by management

Skills, Knowledge, & Abilities

Working Conditions & Physical Requirements