Financial Coordinator | Comparative Bioscience Center

Financial Coordinator

The Comparative Bioscience Center provides a comprehensive program of animal care in support of the University's in vivo research. The goal of our staff is to provide investigators with the highest level of research support at the lowest cost while ensuring the welfare of the animals used in the research. The center is fully accredited by the Association for Assessment and Accreditation of Laboratory Animal Care International (AAALAC).

The Financial Coordinator assists the CBC's Financial Supervisor with billing, vendor coordination, and purchasing tasks. This role ensures accurate monthly billing and reconciliation for the vivarium program. The position handles vendor invoices, manages purchase orders and service contracts, and arranges animal and supply orders. Additionally, the Financial Coordinator helps maintain the vivarium's operations database.

Responsibilities include, but are not limited to the following :

Billing Coordination :

Ensures accurate monthly billing for the entire vivarium program.

Performs monthly billing reconciliation using Excel.

Inputs all special services charges into the Tick@Lab database.

Coordinates with the CBC team and labs to ensure accurate billing data

Vendor / Purchasing Coordination :

Coordinate with vendors to ensure all invoices are paid

Open vendor service contracts, purchase orders, and standing purchase orders

Manage standing purchase order increases

Coordinate with the Financial Supervisor for any vendor or purchasing issues

Collaborate with labs and animal vendors for all animal orders

Order supplies for the veterinary services team

Review commitments for incoming, canceled, or backordered items

Tick@lab Database Administration :

Assists Financial Supervisor with Tick@Lab administration

Performs end-of-year database turnover

Configures billing project codes and service @types

Position Qualifications :

High School Diploma or equivalent required, Bachelor's degree preferred

Demonstrated experience in academic financial coordination or billing support functions

Proficiency in Microsoft Excel, Adobe Acrobat, including data reconciliation, financial tracking, and basic math calculations

Experience using database systems and electronic billing or financial management software

Demonstrate attention to detail and accuracy in financial recordkeeping

Effective communication and interpersonal skills for coordinating with vendors, research staff, and internal departments

Ability to interpret and apply financial policies and procedures

Familiarity with vivarium facility operations or vivarium billing structures

Preferred Qualifications :

Experience with Tick@Lab database or similar platforms

Experience with RUFirst, GIS, and iProcurement

Knowledge of procurement and vendor management processes, including purchase orders, contracts, and invoice reconciliation

Experience working in a higher education, research, or laboratory environment

The Rockefeller University is an equal opportunity employer - veterans / individuals with disabilities. Qualified applicants will receive consideration for employment without regard to characteristics protected by applicable local, state, or federal law, including but not limited to disability and protected veteran status.

The salary of the finalist selected for this role will be set based on various factors, including but not limited to organizational budgets, qualifications, experience, education, licenses, specialty, and training. The hiring range provided represents The Rockefeller University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Compensation Range : Min USD $62,000.00 / Yr.

Compensation Range : Max USD $64,000.00 / Yr.