Document Control Specialist

Job Description

Job Description

Armand Corporation, an award-winning M / WBE Construction Management firm celebrating over 34 years in the industry, is seeking a full-time Document Control Specialist  in all disciplines for a federal construction project related to complex rail, transit, and other transportation projects in NY & NJ.

The ideal candidate has  a minimum  of five (5) to ten (10) years of experience in records management, document control, and / or scheduling within an architectural, engineering, or construction-related environment.

This position will be full-time, hybrid / on-site, and will report to our Newark,  N J location.

JOB RESPONSIBILITIES  include, but are not limited to, the following :

• Managing and filing all incoming and existing construction documents, ensuring proper organization, version control, and security.
• Serving as the task leader for document control, overseeing the receipt, tracking, and distribution of all project documentation.
• Utilizing Trimble (e-Builder) to manage all incoming design documents, including but not limited to confidential and privileged construction drawings.
• Logging and filing all construction documents and transferring finalized records to Document Control in accordance with established procedures.
• Scheduling and coordinating document reviews among appropriate technical disciplines.
• Maintaining a comprehensive database of all incoming and outgoing project documents and review activities.
• Preparing regular reports summarizing TAAs received, review status, and pending actions.
• Uploading review comments, memoranda, and other supporting materials to project management systems as required.
• Other related duties and tasks as required.

QUALIFICATIONS  include, but are not limited to, the following :

Document Handling Expertise  – Proven experience managing, filing, and securing engineering and confidential documentation.

Task Leadership  – Demonstrated experience serving as a task leader for document control, including coordinating workflows, maintaining accuracy, and ensuring timely completion of document management activities.

Scheduling Coordination  – Ability to efficiently schedule and track the review of construction documents across multiple technical disciplines.

Experience  – Minimum of five (5) to ten (10) years of experience in records management, document control, and / or scheduling within an architectural, engineering, or construction-related environment.

Communication Skills  – Strong interpersonal, verbal, and written communication skills.

Technical Proficiency  – Advanced computer skills, including proficiency in Microsoft Office Suite, and the ability and willingness to learn and use various in-house and external platforms such as SharePoint and Trimble (e-Builder).

Independence and Initiative  – Demonstrated ability to work independently, manage priorities, and meet deadlines with minimal supervision.

Professionalism  – Strong organizational skills, attention to detail, and a demonstrated commitment to accuracy, confidentiality, and high professional standards.

Ability to pass a TWIC and / or SWAC Background Check at High Level.

Valid drivers license may be required depending on site location.

Strong written and verbal communication skills.

Must be authorized to work in the United States.

Must be fluent in English (both written and spoken).

Benefits :

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

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