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Administrative Coordinator
Administrative CoordinatorLAdmins • Palm Bay, FL, US
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Administrative Coordinator

Administrative Coordinator

LAdmins • Palm Bay, FL, US
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Administrative Coordinator (Origination Team Support)

The Administrative Coordinator provides essential administrative, organizational, and coordination support to the Origination and Sales teams. This role ensures that the team's day-to-day operations run smoothly including scheduling, document management, CRM updates, and client follow-ups. It is ideal for a highly organized, detail-oriented professional who enjoys working behind the scenes to keep a growing commercial solar and battery storage business running efficiently.

Benefits and Compensation

  • Permanent Work from Home
  • Paid Time Off
  • Monthly Performance Bonus
  • Annual Bonus
  • Health Allowance

Key Responsibilities

  • Provide administrative and operational support to the Origination and Sales departments.
  • Manage calendars, schedule meetings, and coordinate follow-ups with prospective clients.
  • Prepare, organize, and update client records, project trackers, and CRM databases.
  • Assist in compiling proposal packages and maintaining document templates.
  • Support internal communications across departments (Engineering, Finance, Operations).
  • Generate regular activity and performance reports (sales pipeline, meetings, project status).
  • Maintain team organization tools, folders, and shared drives to ensure data consistency.
  • Coordinate logistics for client calls, internal meetings, and external partner communications.
  • Track and update key milestones in the sales and origination process.
  • Provide general administrative assistance, including handling email correspondence and preparing meeting minutes.

    • Qualifications

  • Bachelor's degree in Business Administration, Marketing, or related field preferred (not required).
  • 23 years of experience in administrative coordination, executive assistance, or project support roles.
  • Excellent organizational and time management skills.
  • Strong written and verbal English communication skills.
  • Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint) and CRM tools.
  • High attention to detail, accuracy, and confidentiality.
  • Ability to manage multiple priorities with minimal supervision.
  • Experience in the renewable energy, solar, or real estate sector is a plus.

    • Key Attributes

  • Highly organized, proactive, and dependable.
  • Strong integrity and accountability (a core value emphasized in the call).
  • Comfortable reminding and following up with team members and leadership ("grabbing them by the head when needed").
  • Able to work independently in a remote team setting.
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