Office Services Assistant, Temporary

Office Services Assistant

The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs.

Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops.

File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices).

Possible travel - package pick-ups and drop-offs via USPS, UPS, and FedEx and food orders as needed.

Provide reception coverage. Greet clients, answer office phones, receive and deliver documents to clients.

Ensure training rooms and conference rooms and overall office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc.

Schedule meetings and appointments. Schedule and prepare conference rooms. Assist with onboarding tasks and workspace readiness.

Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks).

Additional responsibilities as needed.

Qualifications

High School Diploma required.

1 to 3 years relevant experience required.

Proficiency in Microsoft Office suite.

Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred.

Excellent customer service and client focused skills.

Excellent organizational skills and ability to manage through competing priorities.

Detail oriented and ability to follow directions / procedures required, as well as prioritize calls and visitors.

Ability to work independently to follow directions and procedures.

Ability to work overtime and weekends as needed.

Capable of safely lifting up to 25 lbs as needed.