Talent.com
Administrative Assistant
Administrative AssistantSourcePro Search, LLC • Philadelphia, PA, United States
[error_messages.no_longer_accepting]
Administrative Assistant

Administrative Assistant

SourcePro Search, LLC • Philadelphia, PA, United States
[job_card.variable_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

We are conducting a search for a motivated Administrative Assistant to join a property group located in Philadelphia, PA.

The ideal candidate's duties and responsibilities include providing administrative support to ensure efficient operation of the office. Support managers and employees through a variety of tasks related to organization and communication. Administrative assistants are responsible for confidential and time sensitive material.

Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.

What You'll Do :

  • Answer and direct phone calls
  • Coordinate appointments and schedules and Partners calendars
  • Co-ordinate schedules, appointments and bookings
  • Maintain contact lists
  • Produce and distribute correspondence memos, letters, faxes, and forms
  • Develop and maintain a filing system
  • Order office supplies
  • Book travel arrangements
  • Provide general support to visitors
  • Handle multiple projects
  • Ensure operation of equipment by completing preventive maintenance requirements; calling for

repairs; maintaining equipment inventories; evaluating new equipment and techniques

  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed

    • supplies; placing and expediting orders for supplies; verifying receipt of supplies

  • Contribute to team effort by assisting all team members when needed
  • Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
  • Ensure security, integrity and confidentiality of data
  • Arranges travel processes, including flight and hotel booking, and car rentals for Partners
  • Book conference calls, rooms, couriers, etc.
  • Cover the reception desk when required
  • Maintain computer and manual filing systems
  • Handle sensitive information in a confidential manner
  • Coordinate office procedures
  • Reply to email, telephone, or face to face inquiries
  • Receive, sort, and distribute the mail
  • Manage staff appointments
  • Greet and assist visitors to the office
  • Photocopy and print out documents on behalf of other colleagues
  • Provide polite and professional communication

    • What You'll Bring :

  • Proven administrative or assistant experience
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficient in MS Office
  • At least 5 years of experience in the field or in a related area
  • College Degree
  • Notary or ability and willingness to become one
    • [job_alerts.create_a_job]

    Administrative Assistant • Philadelphia, PA, United States

    [internal_linking.similar_jobs]
    Administrative Assistant

    Administrative Assistant

    Universal Companies • Philadelphia, PA, US
    [job_card.full_time]
    Superintendent / CEO of Schools.The management services offered to our family of charter schools, allows us to collectively become a change agent and national leader in urban education as evidenced ...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Assistant

    Administrative Assistant

    PMHCC Inc. • Philadelphia, PA, US
    [job_card.full_time]
    This is administrative staff work performing a variety of assignments of a non-confidential nature for a division manager or higher. An employee in this class serves in a liaison capacity between th...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Assistant II

    Administrative Assistant II

    InsideHigherEd • Philadelphia, Pennsylvania, United States
    [job_card.full_time]
    The Administrative Assistant II position provides clerical support for the College’s Keystone Yields Success (KEYS) program. This grant-funded program is designed to help Temporary Assistance for Ne...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Assistant

    Administrative Assistant

    Manzi Mortgage Group • Philadelphia, PA, US
    [job_card.full_time]
    Are you an organized, dependable professional who enjoys supporting others and keeping things running efficiently?.We’re looking for a reliable. If you’re someone who is friendly, outgoi...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Remote Medical Secretaries and Administrative Assistants - AI Trainer ($60-$80 per hour)

    Remote Medical Secretaries and Administrative Assistants - AI Trainer ($60-$80 per hour)

    Mercor • Philadelphia, Pennsylvania, US
    [filters.remote]
    [job_card.full_time]
    About the Role • • Mercor is seeking experienced • •Medical Secretaries and Administrative Assistants • • to support a leading AI lab in advancing research and infrastructure for next-generation machine...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Assistant

    Administrative Assistant

    Setup Winks • Philadelphia, PA, US
    [job_card.full_time]
    The Administrative Assistant will support day-to-day operations by performing administrative tasks and providing assistance to [team / department]. This role is crucial to maintaining the smooth opera...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Asssitant

    Administrative Asssitant

    Vista Wealth Solutions • Horsham, PA, US
    [job_card.full_time]
    Hoffman Financial Group is looking to fill a position for an Administrative Assistant.Do you take pride in a job well done and seek to exceed expectations?. We value organized and detail-oriented pr...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Assistant

    Administrative Assistant

    Aston Carter • Philadelphia, PA, US
    [job_card.full_time]
    In this role, you will provide professional administrative support for all staff, handling a variety of duties including main reception tasks and assisting with operational functions across multipl...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Assistant

    Administrative Assistant

    Elite Branding • Philadelphia, PA, US
    [job_card.full_time]
    As an Administrative Assistant at Elite Branding, you will play a crucial role in ensuring the smooth operation of our office and supporting our team in various administrative tasks.This position i...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Operations Administrative Assistant (Burlington County)

    Operations Administrative Assistant (Burlington County)

    J & J Staffing Resources • Burlington County, NJ, US
    [job_card.part_time]
    Our Client in Rancocas, New Jersey is seeking an Administrative Assistant to provide direct support to the Operations Department. This is a Temp to Hire position, Monday through Friday, 8 : 00 am 5 : 0...[show_more]
    [last_updated.last_updated_1_day] • [promoted]
    Administrative Assistant

    Administrative Assistant

    City of Philadelphia • Philadelphia, Pennsylvania, USA
    [job_card.full_time]
    Reporting to Operations Manager the Administrative Assistant is a key part of the Mayors Office of Education staff with dual responsibilities for the Adult Education program and for the MOE Departm...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Assistant

    Administrative Assistant

    Flywheel Centers • Voorhees, NJ, US
    [job_card.full_time]
    Administrative Assistant / Receptionist.White Horse Road, Voorhees, NJ, USA.[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Assistant

    Administrative Assistant

    Tenna • Langhorne, Pennsylvania, USA
    [job_card.full_time]
    Tenna is seeking a highly organized reliable and detail-driven Administrative Assistant to support daily order processing and administrative operations within our distribution this role you will b...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Assistant (Research)

    Administrative Assistant (Research)

    Fox Chase Cancer Center • Philadelphia, Pennsylvania, USA
    [job_card.full_time]
    Temple Health is a dynamic network of outstanding hospitals specialty centers and physician practices that is advancing the fight against disease pushing the boundaries of medical science and educa...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Assistant

    Administrative Assistant

    City Tire Company, Inc. • Philadelphia, Pennsylvania, United States
    [job_card.full_time]
    We’re looking for a detail-oriented and reliable.You’ll handle day-to-day administrative tasks, support team members, and ensure operations stay organized and efficient.[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Assistant

    Administrative Assistant

    Philadelphia Staffing • Philadelphia, PA, US
    [job_card.full_time]
    Robert Half is looking for a detail-oriented Administrative Assistant to provide essential support to our client's team in the Philadelphia area. This Administrative Assistant role involves managing...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Assistant

    Administrative Assistant

    Juno Search Partners - Open Positions • Burlington County, NJ, US
    [job_card.full_time]
    Our client, a private school in Burlington County, NJ is seeking an Administrative Assistant to support their Chief Finance and Operations Officer. The Administrative Assistant provides essential su...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Assistant (Remote)

    Administrative Assistant (Remote)

    Construction Company • Philadelphia, PA, US
    [filters.remote]
    [job_card.full_time]
    We are a commercial renovation company specializing in interior build-outs, design-build projects, and finish carpentry throughout Pennsylvania, New Jersey, and Delaware. We take pride in delivering...[show_more]
    [last_updated.last_updated_30] • [promoted]