Research Administrator III

Research Administrator III

Job No : 538798

Work Type : Full Time

Location : Main Campus (Gainesville, FL)

Categories : Grant or Research Administration

Department : 29050100 - MD-MEDICINE-ADMINISTRATION

Job Description

Classification Title :

Research Administrator III

Classification Minimum Requirements :

Bachelor's degree and three years of experience in grant and contract administration; or an equivalent combination of education and experience.

Job Description :

Proposal Development and Pre-Award Support

Collaborate with Principal Investigators (PIs) to develop and submit complex proposals for federal, state, and private funding agencies.

Proposal Development :

Offer training and resources on proposal preparation and submission processes.

Provide expert guidance and technical assistance throughout the proposal development process.

Review and interpret Requests for Proposals (RFPs) to identify sponsor requirements.

Assist in the preparation of accurate budgets and documentation for each proposal.

Coordinate the collection and review of required documentation from subrecipients, including statements of work, letters of collaboration, cost-sharing commitments, detailed budgets, and budget justifications.

Proposal Review and Compliance :

Ensure proposals meet sponsor and university guidelines, including formatting, multi-project / multi-party budget preparation, and documentation requirements.

Identify potential issues with proposals and provide recommendations for resolution.

UFIRST Management :

Enter and manage proposal data in UFIRST, ensuring accuracy and completeness.

Oversee the submission process, ensuring timely and thorough submission to the Office of Research.

Post-Award Management and Compliance

Award Review and Acceptance :

Review grant and contract award terms and conditions to determine budgetary requirements, restrictions, invoicing schedules, and other details.

Actively participate in the negotiation of award terms with sponsors to secure favorable conditions in line with university policies.

Coordinate with Contracts & Grants and other central university offices for proper processing and acceptance of awards.

Financial Management :

Oversee the financial management of complex grants and contracts, ensuring expenses are allowable, allocable, reasonable, and consistent with sponsor regulations.

Monitor grant spending, provide budget revisions, and process no-cost extensions as needed.

Prepare and submit financial reports to sponsors, PIs, and departmental administrators.

Issue Resolution :

Collaborate with PIs, department administrators, sponsors, and university offices to resolve financial and administrative issues.

Address and correct errors in fund management, ensuring compliance with sponsor financial guidelines.

Assist with project close-out, including transferring residual accounts and reconciling expenditures.

Financial Analysis and Reporting

Expense Analysis and Cost Projections :

Analyze project expenses, develop cost projections, and provide financial tracking to ensure fiscal control.

Regularly monitor expenditures to identify potential budget overruns or savings.

Financial Reporting :

Prepare and submit accurate financial reports to PIs, departments, and sponsors.

Ensure timely invoicing and collection of revenue, accurately presenting invoices to sponsors.

Liaison and Communication

Primary Point of Contact :

Serve as the primary contact and liaison for departmental faculty and staff, as well as the Office of Research, regarding pre-award and post-award processes.

Facilitate communication between PIs, departmental administrators, central university offices, and external sponsors.

Relationship Building :

Develop and maintain strong working relationships with faculty, research administrators, and other campus departments.

Promote a customer-service-oriented approach in all interactions, ensuring a supportive and responsive environment for research administration.

Training and Outreach :

Provide training and resources to faculty and staff on research administration processes and sponsor guidelines.

Participate in workshops, seminars, and other educational opportunities to enhance the knowledge and skills of research administrators within CLAS.

Compliance, Audits, and Record-Keeping

Regulatory Compliance :

Ensure compliance with university, state, federal, and sponsor regulations in all aspects of research administration.

Stay updated on regulatory changes and provide guidance to PIs and departmental administrators.

Record-Keeping :

Maintain accurate and organized records of all sponsored project activities, including proposals, awards, financial reports, and correspondence.

Ensure records are stored in compliance with university and sponsor requirements.

Other Duties as Assigned

Special Projects :

Assist with special projects or initiatives as directed by the CLAS Research Office or other university offices.

Assist in preparing for internal and external audits of sponsored projects, ensuring accurate and complete documentation.

Participate in committees, task forces, or working groups related to research administration, compliance, or process improvement.

Professional Development :

Engage in ongoing professional development activities to enhance knowledge and skills in research administration.

Stay informed of best practices and emerging trends, applying new knowledge to improve processes and services.

Expected Salary :

$80,000-83,000 / annually

Required Qualifications :

Bachelor's degree and three years of experience in grant and contract administration; or an equivalent combination of education and experience.

Excellent communication skills, both verbal and in writing are necessary.

Preferred :

The ideal candidate will have at least 5 years of prior experience with pre and post award grants management.

Strong written and oral communication skills.

Customer Service focus.

Special Instructions to Applicants :

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11 : 55 p.m. (ET) of the posting end date.

Health Assessment Required :

No

Applications Close : 03 March 2026

To apply, visit https : / / explore.jobs.ufl.edu / en-us / job / 538798

Our Commitment :

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.

Copyright ©2025 Jobelephant.com Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency

jeid-2b26d72cafe85a439c4f149138498220