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Administrative Services Assistant
Administrative Services AssistantCleo Consulting • Knoxville, Tennessee, USA
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Administrative Services Assistant

Administrative Services Assistant

Cleo Consulting • Knoxville, Tennessee, USA
[job_card.30_days_ago]
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  • [job_card.full_time]
[job_card.job_description]

Client : State of TN / TN DOT

Job ID : 65028

Job Title : Administrative Services Assistant

Location : 7345 Region Lane Knoxville Tennessee 37914-0000

Estimated Duration : 11 / 01 / 2025 - 05 / 29 / 2026

Onsite

Description

  • Qualifications Education and Experience : Graduation from an accredited college or university with a bachelors degree and experience equivalent to two years of professional full-time staff work.
  • Substitution of Education for Experience : Additional graduate coursework from an accredited college or university in public or business administration or other acceptable field may be substituted for the required experience on a year-for-year basis to a maximum of two years.
  • Substitution of Experience for Education : Qualifying full-time increasingly responsible sub-professional experience paraprofessional or professional experience may be substituted for the required education on a year-for-year basis to a maximum of four years.
  • Overview : Under general supervision is responsible for professional staff work of average difficulty in relieving an executive of administrative detail; and performs related work as required. An employee in this class performs a variety of general and special assignments in relieving an executive of administrative detail. This role is ideal for a strategic thinker an organized multitasker who can anticipate needs before they arise and is trusted to operate with independence discretion excellence and a high degree of professionalism.

Responsibilities

  • Create time by managing calendars and keeping schedules focused and on target.
  • Performs a variety of general staff administrative duties to support program operations.
  • Drive clarity by aligning communications and logistics so every detail is on point.
  • Tracking follow-ups maintaining pace and pushing priorities forward.
  • Consults with director to determine costs time resources and / or materials needed to complete an initiative.
  • Monitors orders employee time and inventory of supplies.
  • Assists in special assignments.
  • Entering data into electronic databases to ensure accurate processing and record keeping.
  • Using electronic office productivity software (MS Word Excel) to perform daily tasks.
  • Pulling relevant information from electronic databases
  • Maintaining account entries in electronic databases to ensure accurate record keeping
  • May be responsible for making travel arrangements and ordering office supplies as needed

    • Competencies (KSAs) Competencies

  • Resourcefulness
  • Customer Focus
  • Organizational Savvy
  • Instills Trust
  • Drives Engagement

    • Knowledge

  • Clerical
  • Communications and Media
  • Customer and Personal Service
  • Computer Software

    • Skills

  • Active Learning and Listening
  • Learning Strategies
  • Mathematics
  • Monitoring
  • Judgment and Decision Making
  • Typing
  • Keyboarding
  • Telecommunications
  • Customer Service

    • Abilities

  • Mathematical Reasoning
  • Written Comprehension
  • Speech Clarity
  • Speech Recognition

    • Standards

  • A valid drivers license is required for this position.

    • Type

    Category

    Qualification

    Competency

    Required

    Skills

    Others

    Accounts Payable

    Novice (1-3 Years)

    Yes

    Skills

    Others

    Accounts Receivable

    Novice (1-3 Years)

    Yes

    Skills

    Others

    Administative Assistant

    Proficient (4-6 Years)

    Yes

    Software

    Others

    Adobe Acrobat

    Proficient (4-6 Years)

    Yes

    Skills

    Others

    Appointment Setting

    Novice (1-3 Years)

    Yes

    Skills

    Others

    Correspondence - Email

    Proficient (4-6 Years)

    Yes

    Skills

    Others

    Correspondence - General

    Proficient (4-6 Years)

    Yes

    Skills

    Others

    Customer Service

    Proficient (4-6 Years)

    Yes

    Skills

    Others

    Customer Service Skills

    Proficient (4-6 Years)

    Yes

    Skills

    Others

    Data Entry

    Proficient (4-6 Years)

    Yes

    Skills

    Others

    Emailing

    Proficient (4-6 Years)

    Yes

    Skills

    Others

    Filing

    Novice (1-3 Years)

    Yes

    Software

    Others

    Internet

    Proficient (4-6 Years)

    Yes

    Skills

    Others

    Inventory

    Novice (1-3 Years)

    Yes

    Software

    Others

    Microsoft Excel

    Proficient (4-6 Years)

    Yes

    Software

    Others

    Microsoft PowerPoint

    Proficient (4-6 Years)

    Yes

    Software

    Others

    Microsoft Publisher

    Proficient (4-6 Years)

    Yes

    Software

    Others

    Microsoft Word

    Proficient (4-6 Years)

    Yes

    Software

    Others

    Microsoft Works

    Proficient (4-6 Years)

    Yes

    Skills

    Others

    Printing and Copying

    Proficient (4-6 Years)

    Yes

    Skills

    Key Skills

    Generator,Accomodation,Football,Advertising,Architectural Design

    Employment Type : Full Time

    Experience : years

    Vacancy : 1

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