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Executive Assistant
Executive AssistantWR Specialists, LLC • Ann Arbor, MI, US
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Executive Assistant

Executive Assistant

WR Specialists, LLC • Ann Arbor, MI, US
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]
Benefits:
  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Parental leave
  • Vision insurance

Who We Are
WRS is a medical device company headquartered in Ann Arbor, MI. We offer world-class post-operative pain management solutions for orthopedic patients. We focus on programs that accelerate recovery and provide ancillary opportunities for orthopedic practices. We do all of this while combating the Opioid Epidemic head-on. We are located in Ann Arbor, MI, and we are looking for a full-time Executive Assistant. Candidates must live in Michigan and be able to work in Ann Arbor every week.

We offer a best-in-class benefits package including medical/dental/vision, unlimited PTO, 401 (k), company-paid life insurance, and long-term disability benefits. We also have frequent company-sponsored events and lunches, and snacks in the office.

Our culture is one of caring and collaboration, and we enjoy a team-oriented environment.

What You'll Do
  • Provide high-level administrative support and assistance to the Managing Partners and Executive Team
  • Manage the calendars and email accounts of the Managing Partners and COO, including exercising independent judgment to prioritize complicated schedules and meeting requests.
  • Create, review, and send communications on behalf of company executives.
  • Arrange travel and accommodations for executives and for the broader team as needed, including conference and meeting registrations.
  • Serve as the primary contact for all building-related issues and ensure that the office space is functioning properly and safely for all occupants.
  • Coordinate weekly office lunches and assist with special event planning.
  • Coordinate all company swag and ensure adequate supply for new hires, current employees, and conferences.
  • Receive and sort incoming mail and deliveries promptly.
  • Manage office supplies inventory and place orders as needed.
  • Serve as the liaison between vendors and WRS.
  • Purchase snacks and drinks, and stock the kitchen
  • Identify opportunities for process and office management improvements and collaborate with teams to implement.
  • Assist with special projects as needed.
  • Ensure compliance with state and federal regulations.
  • Demonstrate performance aligned with WRS guiding principles, including caring, collaboration, trustparency, and innovation.
What You'll Bring
  • High School Diploma and a minimum of 3 years’ experience supporting executives, or a Bachelor’s Degree and a minimum of 2 years of experience supporting executives.
  • A positive attitude and strong work ethic.
  • Exceptional organizational and time management skills.
  • Advanced proficiency using Microsoft Outlook, MS Office, Zoom, and Slack.
  • Superior verbal and written communication skills.
  • Excellent attention to detail and follow-up skills.
  • Strong degree of integrity and excellent judgment to maintain confidentiality of sensitive topics.
  • Ability to shift gears frequently throughout the day and to work independently.
  • Ability to work in the office in Ann Arbor, MI 4-5 days a week
Nice to Have:


  • Bachelor’s Degree
  • Experience within an unstructured and evolving, entrepreneurial work environment

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Executive Assistant • Ann Arbor, MI, US

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