Operations Admin Coordinator

Company : Manufacturer of superior commercial furniture

Immediate Opportunity : Operations Admin Coordinator

Location : Santa Fe Springs

Shift : First shift, starting at 7 : 30 AM with 10 hours of OT

Pay rate : $30.00-$35.00

Operational Admin

The Operational Admin acts as a centralized support hub for all departments—Production, Engineering, Sales, Purchasing, Logistics, HR, and Customer Service. Their mission is to absorb overflow work, eliminate bottlenecks, and keep cross-departmental processes running smoothly.

This role is especially valuable in manufacturing, where delays in one area can ripple across the entire production chain.

Core Responsibilities by Department

1. Production & Manufacturing

Prepare and distribute daily production schedules

Enter work orders and update job status in ERP / MRP systems

Track material shortages and escalate issues to Purchasing

Maintain digital and physical production documentation

2. Engineering & Product Development

Organize and update BOMs, drawings, and revision logs

Manage engineering change request (ECR) paperwork

Coordinate prototype scheduling and sample tracking

3. Sales & Customer Service

Enter sales orders and verify pricing / configurations

Prepare quotes using standardized templates

Track order status and communicate updates to customers

Assist with RFP responses and product data requests

4. Purchasing & Supply Chain

Create purchase orders and follow up on vendor confirmations

Maintain vendor records and update lead times

Track inbound shipments and flag delays

Reconcile packing slips and invoices for AP

5. Logistics & Shipping

Prepare BOLs, packing lists, and shipping labels

Schedule freight pickups and coordinate with carriers

Track shipments and resolve delivery issues

Maintain shipping documentation for audits

6. HR & Administrative Support

Assist with onboarding paperwork and training schedules

Maintain employee files and compliance documentation

Support safety meeting documentation and incident logs

Coordinate companywide communications and announcements

Skills & Tools

Technical

ERP / MRP systems (e.g., NetSuite, Epicor, SAP Business One)

Microsoft Office Suite (Excel, Outlook, Teams)

Document control systems

Basic CAD viewer familiarity (not design—just navigation)

Soft Skills

High attention to detail

Strong communication across departments

Ability to prioritize under pressure

Process-oriented mindset

KPG123