Administrative Assistant

Administrative Assistant

The Administrative Assistant works collaboratively with all staff to support the mission of Broward Children's Center/Children's Comprehensive Care Center and represent its values when interacting with internal/external stakeholders. This position is a key link in supporting the efficient and smooth day-to-day operations of the organization.

Broward Children's Center (BCC) is dedicated to transforming lives by providing specialized care to children and young adults who are medically fragile and developmentally disabled. Our comprehensive services range from 24/7 skilled nursing at our pediatric care facility to developmental education programs, therapeutic support, and family-centered services like respite care, social services, and in-home health support.

With unique programs including ABA therapy, developmental preschools, K-12, Home Health and PPEC outpatient care, BCC ensures each individual receives tailored support to thrive. Our team also takes part in community events, such as our annual 5K and golf tournament, creating a vibrant, mission-driven workplace.

If you're passionate about impactful work and a supportive team environment, BCC may be the perfect place for your career.

The Administrative Assistant works collaboratively with all staff to support the mission of Broward Children's Center/Children's Comprehensive Care Center and represent its values when interacting with internal/external stakeholders. This position is a key link in supporting the efficient and smooth day-to-day operations of the organization.

To perform this role successfully, an individual must be able to meet the following requirements. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education & Experience:

• Bachelor's degree preferred (Business Administration, Communications, or related field)
• 2 years work experience with preference given to those with healthcare, nonprofit experience.
• Proven experience in high-level administrative work, board meeting support, and calendar management

Skills & Competencies:

• Exceptional organizational skills must be highly structured and detail-oriented, capable of managing multiple priorities with precision
• Excellent note-taking and transcription abilities must be able to capture and summarize discussions accurately
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite, Google Workspace, and project management tools
• Ability to work independently with minimal supervision while exercising sound judgment
• Strong confidentiality and discretion in handling sensitive information
• Problem-solving and critical-thinking skills ability to anticipate issues and find solutions proactively

Certificates, Licenses & Registrations:

• Valid Florida Driver's License

Essential Duties & Responsibilities:

• Manage and maintain the schedules, including coordinating appointments, meetings, and travel arrangements
• Ensure seamless communication between the and all internal/external stakeholders
• Prepare and distribute meeting agendas, reports, and briefing materials
• Record and transcribe detailed and accurate meeting notes for all board meetings
• Distribute meeting minutes in a timely manner and track follow-up actions
• Maintain electronic and physical records of all board documents, reports, and key organizational policies
• Assist with special projects as assigned, ensuring timely completion
• Conduct research and compile data to support decision-making
• Coordinate logistics for company-wide events and retreats
• Handle confidential correspondence, emails, and phone calls
• Monitor incoming mail, faxes, and other communications, ensuring prompt response
• Facilitate IT and operational support needs in coordination with the IT department
• Provide facility tours for visitors and key stakeholders as needed
• Serve as a resource and provide administrative support as needed
• Ensure smooth day-to-day operations within the executive office by proactively addressing potential issues

Physical Demands & Work Environment:

• Ability to sit for extended periods while using a computer and telephone
• Occasionally required to stand, walk, stoop, kneel, or lift up to 25 pounds
• The work environment is typically moderate in noise level and primarily office-based

Employee Benefits:

• Medical, Dental, and Vision Coverage: Multiple plan options to suit individual and family needs once eligibility requirements are met.
• Income Protection: Employer-paid basic life insurance and employer-paid short-term disability once eligibility requirements are met.
• Flexible Spending Accounts: Options for medical and dependent care expenses, allowing pre-tax contributions.
• 401(k) Retirement Plan: Automatic enrollment after eligibility, with diverse investment options to help secure your future once eligibility requirements are met.
• Additional Support: Access to an Employee Assistance Program (EAP) and voluntary supplemental insurance, including accident and critical illness coverage.

Employee Childcare:

• Step Up Scholarship for Students with Unique Abilities (Pre-K up to 8th grade). We offer Private Therapy Services for those that qualify. Breakfast, lunch, and snacks are included.
• Early Learning Coalition of Broward County School Readiness Program (for children ages 1 up to 3 years old). Early Steps Therapy Services for those that qualify. Breakfast, lunch, and snacks are included.
• Employee Daycare (for ages 1 year through 5 years old), available at $150 per week, inclusive of breakfast, lunch, and snacks.
• Broward County Non-School Days: We offer our employees childcare when Broward County has non-school days (winter break, spring break, thanksgiving break), with the exception of major holidays (Thanksgiving, Christmas day, etc.).

Join BCC and enjoy a supportive, robust benefits program designed to help you thrive in both your personal and professional life.

BCC/CCC is an equal opportunity employer committed to a diverse and inclusive workplace. We do not discriminate based on race, color, religion, sex, sexual orientation, national origin, age, disability, or any other protected characteristic.