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Accounting Manager
Accounting ManagerCall Source • Temecula, CA, US
Accounting Manager

Accounting Manager

Call Source • Temecula, CA, US
[job_card.variable_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Job Description

Job Description

Position Summary :

The Accounting Manager is responsible for overseeing all billing, accounts payable, and

accounts receivable functions for our customers.. This role ensures accurate invoicing,

timely collections, proper payment processing, and contract compliance. The Accounting

Manager works closely with Operations, Sales, and Account Management to monitor active

contracts, process cancellations, and maintain accurate financial records that support

business decision-making and revenue integrity.

This is a hands-on role ideal for a detail-oriented accounting professional who thrives in a

fast-paced, service-based environment.

Key Responsibilities :

Billing & Revenue Management

  • Manage and process monthly dealer billing, ensuring invoices align with active

contracts, services rendered, and pricing agreements

  • Review and verify billing accuracy for inbound, outbound, and campaign-based

    • services

  • Resolve billing discrepancies and respond to dealer billing inquiries in a timely and

    • professional manner

  • Ensure billing cycles and deadlines are consistently met

    • Accounts Receivable (AR)

  • Monitor accounts receivable aging and follow up on past-due accounts
  • Post and reconcile dealer payments (ACH, check, lockbox, or other payment

    • methods)

  • Work with Sales, Account Management, and Operations on collection efforts when

    • needed

  • Maintain accurate customer account records and payment histories

    • Accounts Payable (AP)

  • Process vendor invoices, employee reimbursements, and operational expenses
  • Ensure timely and accurate payment of approved invoices
  • Reconcile AP records and maintain proper documentation for audit purposes
  • Coordinate with leadership to manage payment schedules and cash flow priorities

    • Contract Monitoring & Compliance

  • Track new contracts, upgrades, downgrades, and cancellations
  • Ensure billing reflects current contract terms and service start / end dates
  • Coordinate with Sales, Operations and Account Management on contract transitions

    • and updates

  • Maintain organized records of contracts and billing authorizations

    • Reporting & Reconciliation

  • Prepare and maintain regular financial reports related to billing, AR, and AP
  • Reconcile invoices, payments, and contract data across systems
  • Identify trends, discrepancies, or risks related to revenue or collections
  • Support leadership with financial insights and ad-hoc reporting requests

    • Process Improvement & Controls

  • Develop and document billing and accounting procedures and best practices
  • Identify opportunities to improve efficiency, accuracy, and scalability
  • Ensure compliance with internal controls and accounting standards
  • Assist with audits, financial reviews, or external accountant requests

    • Qualifications : Required

  • 3-5+ years of experience in accounting, billing, or finance
  • Strong experience with Accounts Payable and Accounts Receivable
  • Experience managing recurring customer billing and contracts
  • High attention to detail and accuracy
  • Strong organizational and time-management skills
  • Ability to work cross-functionally with Operations, Sales, and Account Management
  • Proficiency in spreadsheets, and reporting tools
  • Knowledge of Quickbook Required

    • Preferred

  • Experience in automotive, call center
  • Familiarity with contract-based or per-call billing models
  • Experience working in a remote or distributed team environment
  • Knowledge of accounting best practices and internal controls
  • Knowledge of Hubspot recommended

    • Key Competencies

  • Financial accuracy and accountability
  • Contract awareness and revenue integrity
  • Clear communication and follow-through
  • Process-driven mindset
  • Problem-solving and analytical thinking
  • Confidentiality and professionalism

    • Success in This Role Looks Like

  • Dealer invoices are accurate, timely, and aligned with contracts
  • AR balances are well-managed with minimal aging issues
  • AP payments are processed correctly and on time
  • Contract changes and cancellations are reflected quickly in billing
  • Leadership has confidence in financial data and reporting

    • Physical Requirements

  • Standing, sitting, vision, close-up work, extensive computer work, speaking on the

    • phone

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