Marriott Palmetto Resort and Spa - Events Coordinator

divh2Event Marketing Coordinator / h2pThe Event Marketing Coordinator will work closely with the Event Marketing leadership and members of the Events team to support the development and production of events, as well as rental events and commercial filming projects (hotel specific). Oversees various projects or accounts. Works with internal or external clients and others to identify project teams, assign individual responsibilities, identify appropriate resources needed, and develop schedules to ensure meeting deadlines of projects and timely completion of projects. Must be familiar with project scope and objectives, as well as the role and function of each team member to effectively coordinate the activities of the team. Communicates results and status of the project frequently. Ensures adherence to project management processes and documentation standards. / ppQualifications : / pulliOne to three years of experience in a similar role / liliExceptional written and verbal communication skills / liliOrganizational capabilities to support multiple projects and managers simultaneously / liliAbility to problem solve and work independently in a changing and multi-tasking environment with numerous deadlines / liliExcellent organizational, planning and project management skills / liliAbility to develop professional relationships in all aspects of the position that result in stable, consistent, reliable, and courteous communication / liliDemonstrated ability for accuracy and thoroughness / liliHigh levels and respect for other company functions and the ability to work well with them as a team / liliAbility to work occasional nights, weekends and holidays / liliStrong computer skills, especially Microsoft Office (Word, Outlook, Excel) / liliKnowledge of project development, including process mapping, budgeting and timeline creation. / liliDemonstrated ability to coordinate cross-functional work teams toward project completion. / liliDemonstrated effective leadership and analytical skills. / liliAdvanced written and oral communication skills are a must. / liliGeneral PC knowledge including Microsoft Office. / liliCertification in project management helpful. / li / ulpJob Responsibilities : / pulliAdministrative duties, including managing incoming phone and e-mail inquiries, scheduling meetings and development and distribution of appropriate materials (agendas, etc) / liliSourcing vendors and managing competitive bid / RFP process / liliServing as a liaison between rental clients, vendors, contractors and event / hotel staff / liliCreating training materials for event / hotel staff / liliOverseeing the implementation of rental event contracts / liliRepresenting the hotel at various meetings and events / liliCoordinating logistics of day-of-event production (load-in, strike, etc) / liliArranging and coordinating security and / or special needs for events / liliAssisting with corporate partnership and sponsorship development / fulfillment / liliResearching and sourcing new event opportunities / liliCommunity relations and outreach / liliOther duties as assigned by Management / liliWorks with clients and management to define project scope and objectives, including developing preliminary project plan and design and determining necessary resources and project timeline. / liliObtains commitment from team partners to project timelines and acts as a resource for project team members. / liliAssigns duties, responsibilities, and spans of authority to project personnel. / liliLeads meetings with cross-functional project team to assess status and resolve and escalate issues as they come up. / liliReviews and tracks status of project and deliverables and provides project updates and ongoing analysis to parties involved. / li / ul / div