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Office Administrator
Office AdministratorScheuch North America • Overland Park, KS, United States
Office Administrator

Office Administrator

Scheuch North America • Overland Park, KS, United States
[job_card.variable_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Scheuch USA is a family-owned business with headquarters in Austria and this position will be based out of our Lenexa location. Weve been engineering innovative air and environmental technology for industrial applications for more than 50 years across the globe. Whether the solutions involve the extraction, dedusting, conveying, flue gas purification or plant manufacturing, Scheuch USA is a leading expert in a variety of industries offering its customers application-specific, high-quality solutions to their air and environmental technology issues.

Position Summary

The Office Administrator provides high-level administrative and operational support to two executives and the HR Director while helping ensure smooth day-to-day office operations across three locations. This role blends executive administrative support, facilities and vendor coordination, internal communications, and support to HR. The ideal candidate is organized, proactive, service-oriented, and comfortable juggling multiple priorities in a fast-paced environment.

Core Responsibilities

Executive & Administrative Support

  • Provide administrative support to two executives and the HR Department.
  • Manage calendars, schedule meetings, and coordinate logistics.
  • Prepare and submit expense reports.
  • Assist with travel arrangements as needed.

Internal Communications

  • Assist with internal communications across departments, including company TV displays, announcements, and general office communications.

    • Office & Facilities Management

  • Maintain office supplies for three locations, including coffee, snacks, and general office materials.
  • Communicate with vendors, create and process purchase orders related to office supplies and services.
  • Serve as the day-to-day facilities vendor coordinator for three locations, including cleaning services, pest control, shredding services, and other routine facility vendors.

    • Manufacturing & Operations Support

  • Provide administrative support to the manufacturing shop as needed, such as timecard review and editing, assisting with scheduling or documentation, and ordering supplies

    • HR & Payroll Support

  • Assist with scheduling interviews and phone screens.
  • Serve as backup for payroll submission when the Payroll Specialist is on vacation, strictly under the direction of the HR Director (no payroll calculation or processing knowledge required).
  • Assist with HR department activities as needed

    • Office Operations & Coordination

  • Coordinate office mail and shipping, including incoming and outgoing packages.
  • Support onboarding logistics such as workspace setup, badges, and welcome materials.
  • Maintain shared office calendars

    • Events & Culture

  • Assist with planning and coordinating internal meetings, town halls, and employee events.

    • Records & Documentation

  • Maintain organized records related to office operations, vendors, and facilities.
  • Assist with updating office procedures, guides, or administrative documentation.
  • Support documentation requests related to audits or internal reviews (administrative support only).

    • Qualifications

  • Minimum of 4 years of experience in an administrative, office management, or similar support role.
  • Experience supporting senior leaders or executives preferred.
  • Strong organizational and time-management skills with the ability to manage multiple priorities.
  • Excellent written and verbal communication skills.
  • Comfortable coordinating with vendors and external partners.
  • Proficiency with Microsoft Office and / or Google Workspace tools.
  • Ability to handle sensitive and confidential information with discretion.

    • Preferred Skills & Attributes

  • Highly organized and detail-oriented.
  • Proactive, flexible, and solution-focused.
  • Strong customer-service mindset with a professional demeanor.
  • Ability to work independently while collaborating across departments.
  • Experience in a multi-location office environment is a plus.

    • Something About our Team

    We're a collaborative group, getting things done together, enjoying our collegial environment and working with each other. Fit is really important to us. We're a group of down to earth people who are willing to roll up our sleeves to get the job done; whoever comes to join us should have that same mindset, an entrepreneurial spirit, strong business mind, sense of humor, total accountability for deadlines and a ton of self-motivation and energy.

    Your Care Package

    We offer a competitive compensation package, great benefits, casual work environment and the opportunity to progress with us.

    If you're interested in learning more, we'd like to hear from you. Hit the apply button, send along your resume, and let us know why you think you're the one for us in your cover letter. We're looking forward to hearing from you.

    This position is located on site in Lenexa, Kansas. No agencies please.

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    Office Administrator • Overland Park, KS, United States

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