Office Administrator

Katie Weigel with Robert Half Finance and Accounting is recruiting to fill an Office Administrator role for a private, sophisticated office in Reno, Nevada. We are seeking a versatile and highly organized Office Administrator to maintain a seamless office environment and provide critical support to their team. This is a hands-on role that requires a proactive professional who is equally comfortable managing front-desk reception, coordinating facilities, and providing general administrative assistance to all team members.
Core Responsibilities
Office Management & Reception
•Front-of-House Operations: Manage the reception area, including greeting visitors, and handling inquiries.
•Logistics & Mail: Oversee all mail management, FedEx shipments, and PO Box maintenance.
•Supplies & Inventory: Monitor and order all office supplies, snacks, first aid supplies, and kitchen essentials to ensure the team is fully equipped.
•Errands: Run essential office errands, including lunch pickups and other off-site tasks as needed.
Facilities & Safety Coordination
•Maintenance & Security: Serve as the primary point of contact for maintenance, janitorial services, IT support, security, shredding service, and coordinating with building management.
Administrative & Specialized Support
•Email Inboxes & Communication: Monitor and manage designated email inboxes and provide general documentation management.
•Document Management: Drafting memos, filing reports, and maintaining organized digital and physical records.
•Team Support: Provide general administrative assistance to all team members and remain willing to tackle varied tasks as assigned.

Events & Culture
•Event Planning: Coordinate holiday parties, morale-boosting events, and team meetings.
Required Skills
•Strong proficiency in documentation management and office software.
•A "can-do" attitude with the ability to pivot between tasks quickly.
•High-level multitasking.
•Professional verbal and written skills.
•Ability to learn new skills, be a team player but also work independently.
This person will be a part of a small, highly competent team of professionals. They are in office 5 days per week. The right candidate would have upward mobility/potential to learn bookkeeping and other tasks as they grow in their tenure. The compensation and benefits plan is very generous. The company takes very good care of their people. If you are professional, humble, skilled in a variety of administrative areas and technology skills - this could be a great opportunity for you. Please apply today!

At least 5 years of experience in administrative or office management roles.

• Strong proficiency in document management and office software.

• Ability to multitask effectively and adapt quickly to changing priorities.

• Excellent verbal and written communication skills.

• A proactive mindset with a willingness to learn new skills and take on challenges.

• Capability to work both independently and as part of a team.

• Detail-oriented approach and organizational skills to manage various responsibilities.

• Familiarity with facilities coordination and receptionist duties is highly preferred.