Administrative Assistant III

Job Summary

The University of North Georgia is currently accepting applications for an Administrative Assistant III on the Gainesville campus. This position will preform administrative and clerical duties to support the UNG College of Science and Math. Knowledge of and ability to support laboratory operations of departments in UNG College of Science and Math.

In addition to background checks for all cardholders, O.C.G.A. § 50-5-83 requires a credit check on all employees issued a purchasing card. Additionally, credit checks must be run at the time of P-card renewal.

Responsibilities

• Support the DH of Chemistry and Biochemistry, the ADH of Physics and Astronomy, and other departmental personnel by assisting in routine and unique administrative operational tasks involving full and part-time faculty. Schedule appointments and meetings. Handles needs / request from faculty, staff and students within the department and develops resolutions for issues as needed. Serves as the central contact point for the Departments. Maintains all fiscal, administrative, and academic records, reviews, reports and forms for accuracy and completeness. Prepares and distribute correspondence, agendas, reports, departmental minutes, and other documents as required; compiles data and create reports as needed. Organize faculty travel and assist with travel authorizations and reimbursements. Distribute mail / faxes to faculty / staff and prepare outgoing mail.
• Participation in project work including laboratory organization. Oversees equipment needs in offices, classrooms and laboratories and coordinates the upkeep, maintenance and organization of equipment. Coordinates rooms, prepares and distributes handouts and assists with various classroom issues. Posts informational flyers and information to digital signage regarding guest speakers, job opportunities and departmental events and activities. Reserves parking, ordering of food, and communicates with departmental guest speakers regarding logistics. Submit work orders to plant operations, IT or other university entities for work needed within the departments.
• Supervises and manages the office, including prioritizing, and completing work as appropriate to ensure deadlines are met. Purchases supplies and equipment for the departments and reconciles P-Card transactions. Performs budget tracking. Purchases research and teaching supplies for faculty. Maintains and tracks laboratory budgets as well as coordinates and places purchases for laboratories. Supervisor to all student workers within the departments on the Gainesville campus. Completes hiring proposals on student workers, approves time for all student workers, as well as helps student workers with any changes needed on their time card.
• Prepares correspondence and maintains files on prospective new part-time faculty. Arranges travel for full-time faculty and assists in completion of travel expense reimbursement requests. Contributes to campus and departmental communications.
• Inputs all course schedule data and assigns classrooms. Facilitate course scheduling (including assigning classrooms) Assists with textbook requisitions and classroom / laboratory supplies. Registers and assists students in scheduling classes, track changes in student numbers and update academic records for students. Assist Master faculty advisors and DH / ADH in preparing for NSO and TSO. Keeps track of departmental wait lists for high demand academic classes needed for science majors.
• Attends college, departmental and committee meetings, taking and posting minutes, and assists the college with other activities across the campuses. Meetings may occur in the evenings or off campus. Assists with arranging meeting logistics. Responsible for coverage of the reception area at all times, answering a wide variety of questions.
• Assists in the preparation of accreditation reports for the various national accrediting bodies including ACS and SACSCOC including preparing exhibits, creating documents, and maintaining required records.

Knowledge, Skills & Abilities

Required Qualifications

Preferred Qualifications

Proposed Salary

Minimum Starting Salary : $18.34 per hour

Required Documents to Attach

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at .

Institutional Values

The University of North Georgia, a regional multi-campus institution and premier senior military college, provides a culture of academic excellence in a student-focused environment that includes quality education, service, research, and creativity. This is accomplished through broad access to comprehensive academic and co-curricular programs that develop students into leaders for a diverse and global society. The University of North Georgia is a University System of Georgia leadership institution and is The Military College of Georgia. More details on the UNG Mission, Values, Vision, and Culture can be found at

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of North Georgia, as determined by University of North Georgia in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.