Administrative Assistant

Crux Subsurface Administrative Assistant

Crux Subsurface, a subsidiary of Quanta Services, Inc., is a geotechnical drilling company merging innovation with experience to consistently provide accurate data and efficient, constructible solutions to projects of any size. Our multidisciplinary team combines the expertise of structural and geotechnical engineers with experienced drillers, construction managers, geologists, and quality management specialists.

Crux Subsurface is looking for a driven, detail-oriented Administrative Assistant to join our team. In this role, you'll support our marketing, safety, and human resources departments by managing social media content, coordinating branded merchandise and PPE, assisting with safety program administration, and providing HR filing and onboarding support. If you thrive in a fast-paced environment, enjoy wearing multiple hats, and take pride in keeping things running smoothly, this role is a great fit for you.

Hourly: $20.00 - $24.50 DOE Medical, Dental, Vision, Prescription Coverage, HSA/FSA, Short-Term Disability, Long-Term Disability, Basic Life Insurance, EAP, Voluntary Benefits, and Identity Theft Protection. Benefits are offered with a shared premium cost between employer and employee. 401k and Roth contribution with company match eligibility. Vacation and Sick Leave accrue in accordance with company policies.

What You'll Do

Marketing and Communications Support:

• Manage and maintain company social media content, including drafting posts, coordinating with internal teams, and supporting consistent brand messaging.
• Assist in content creation for web, social media, presentations, proposals, and event materials.
• Edit and format deliverables including PowerPoints, Word documents, and organizational charts.
• Collaborate with technical staff to ensure accuracy and clarity of messaging.
• Manage company registrations for industry events, conferences, and promotional opportunities.
• Order business cards as directed.

Safety Support:

• Support PPE and Crux swag inventories, including reorder systems, minimum quantities, price checks, and vendor coordination.
• Maintain safety documentation, spreadsheets, and records in systems such as HCSS and Quanta Performance Center (QPC).
• Order branded swag, PPE, and safety-related materials as directed.
• Provide support to the Safety Manager for programs and assigned tasks.

HR Administration Support:

• Perform HR filing, secure document organization, and record retention.
• Assemble new hire packets, onboarding forms, and orientation materials.
• Attend and support career fairs as needed.
• Manage gym membership administration.

Cross Coverage: (Perform when required for operational backup)

• Conduct 811 utility locate tickets, manage ticket renewals, and communicate utility responses.
• Provide front desk coverage, including phones, and greeting visitors.
• Process incoming/outgoing mail, prepare shipping labels, and manage postage machine supplies and funds.
• Assist with ordering general office supplies and monitoring basic inventory levels.
• Support planning and coordination of internal meetings, trainings, and company events.

What You'll Bring

Associate's degree in Business Administration, Marketing, or related field and/or 2+ years related experience required. Experience managing social media content for a business or organization. Ability to handle multiple tasks, shifting priorities, and varied workloads with accuracy and attention to detail. Strong written and verbal communication skills. Friendly, customer service-oriented demeanor with a professional presence. Prior experience with filing, organization and general clerical functions required. Demonstrated ability to use Microsoft Office products (Word, Excel, PowerPoint, Outlook, etc.) in a business setting. Occasional travel within the United States may be required for events or support needs. Satisfactory results to applicable background checks required.

Compensation Range The anticipated compensation for this position is USD $20.00/Hr. - USD $24.50/Hr. depending on experience and qualifications.

Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.