Business Assistant - Americas

Business Assistant

Xsolla is a global commerce company with robust tools and services to help developers solve the inherent challenges of the video game industry. From indie to AAA, companies partner with Xsolla to help them fund, distribute, market, and monetize their games. Grounded in the belief in the future of video games, Xsolla is resolute in the mission to bring opportunities together, and continually make new resources available to creators. Headquartered and incorporated in Los Angeles, California, Xsolla operates as the merchant of record and has helped over 1,500+ game developers to reach more players and grow their businesses around the world. With more paths to profits and ways to win, developers have all the things needed to enjoy the game.

We're seeking a highly organized and detailed Business Assistant to join our Business Development team and grow alongside us. The selected candidate will have the opportunity to shine and advance within a global game-changer in the industry!.As a Business Assistant, you will support our Americas Business Development teams by handling a variety of administrative and business developmentfocused tasks, including detailed note-taking during meetings, helping to optimize BD workflows, contributing to the development of value propositions, and supporting market-facing activities that drive new opportunities. This role presents a fantastic opportunity to become an integral part of a key team within our hyper-growth multi-billion-dollar global organization.

Responsibilities

• Perform a variety of administrative assignments requiring a high level of competency in office procedures
• Engage with counterparts and external partners to maintain communication between Xsolla and our partners
• Compose emails, letters, and other correspondence; using extreme confidentiality when handling the highest level of confidential information
• Support executives and the Americas Business Development team with a variety of administrative and operational tasks. Take detailed and accurate notes during internal and external meetings, and ensure key action items are captured and tracked
• Help optimize Business Development workflows, processes, and tools to improve team efficiency and effectiveness
• Contribute to the development and refinement of value propositions and messaging for partners and prospects
• Support market-facing activities, including preparation for outreach, meetings, presentations, and follow-ups that drive new business opportunities
• Collaborate closely with cross-functional stakeholders to ensure alignment and smooth execution of Business Development initiatives
• Work independently, exercise considerable discretion and be forward thinking in managing executive activities such as speaking engagements, meetings, client relationships, research, and all executive duties as required
• Assist with a variety of special projects and complex assignments as needed; exercising frequent independent judgment, initiative, and tact
• Prepare invoices, reports, memos, letters, expense reports, and other documents, using word processing, spreadsheet, database, or presentation software
• Prepare agendas and make arrangements; such as coordinating catering for luncheons for committee, board, and other meetings
• Conduct research, compile data, and prepare papers for consideration and presentation by the Business Development team
• Travel as needed

Requirements

• Bachelor's degree in Communications, Interactive Entertainment, or similar field (or equivalent experience)
• 3+ years' progressive experience as an assistant or in a supportive role (Experience at a Gaming, Fintech or E-commerce organization would be a plus)
• Strong communicator, enjoy collaborating with internal stakeholders and counterparts to ensure the business operates smoothly and information flows between teams
• You are tech savvy, can work your way around Google Workspace, and take on new applications with ease (Salesforce or other CRM, Jira, Confluence, Atlas, Loom, Concur, etc.)
• You are eager to take on new projects and help with operations as needed
• Strong customer service/interpersonal skills -- comfortable in a client-facing role when needed
• Must be able to immediately handle a significant workload and effectively prioritize projects with a high degree of autonomy
• Effective time management skills with excellent attention to detail
• Organization comes to you easily, and you are able to balance many things on your plate
• Work well on deadlines and generally deliver ahead of schedule
• Ability to travel up to 35% (domestic and international)
• General gaming industry knowledge (huge plus)An entrepreneurial mindset and highly flexible is a must
• Excellent writing skills, with a strong command of the English language

$70,000 - $85,000 a year

We are passionate about fostering a supportive environment for our team, so we prioritize the physical, mental, and emotional well-being of our employees and their families through a comprehensive Benefits Program. This includes 100% company-paid medical, dental, and vision plans, unlimited Flexible Time Off, and a personalized career roadmap for each employee. By investing in professional development through training and educational opportunities, we ensure that our team thrives both personally and professionally. Together, we're not just building a business; we're cultivating a community that values creativity, collaboration, and the transformative power of play.